Travel rates

Last Updated: Tuesday, June 12, 2018 - 3:49pm

 Personal vehicle mileage rate
The Research Foundation follows the IRS established rate for reimbursement of mileage when using a personal vehicle.


The 2018 effective mileage rate is: $ .545 per mile

Meal eligibility guidelines:
- Must be in official travel status & overnight travel status (a distance GREATER than 35 miles from employee's official station or place of residence.)
- Allowance and reimbursement for breakfast and dinner follows is outlined below:

On day of departure:
Traveler is eligible for breakfast If travel BEGINS before 7 am
Traveler is eligible for dinner If travel BEGINS before 6 pm
   
On day of return:
Traveler is eligible for breakfast If travel ENDS after 8 am
Traveler is eligible for dinner If travel ENDS after 7 pm

  1. No allowance or reimbursement will be made for lunch.
  2. No allowance or reimbursement will be made if meals are provided by a conference, meeting, or hotel, as this double charges the grant(s).
  3. The Per Diem rate at which the traveler will be allowed and reimbursed can be found at: http://www.gsa.gov/portal/category/100120
  4. SUNY Oswego has opted to disallow reimbursement for meals on non-overnight travel; this policy supersedes any conflicting policies in the RF Travel Handbook for all awards administered by ORSP