Standard Bulk Mail Procedures

It is mandatory that all departments mailing Standard Mail with 200 or more pieces use Permit #317 Bulk Mail.

Permit Indica

Non-Profit Org.
US Postage Paid
Permit 317
Oswego, NY 13126

Standard Bulk Mail Procedures

  • Must be 200 or more pieces
  • Need the Permit #317 indicia in the upper right hand corner
  • Must be in zip code order
  • All envelopes must be sealed, or nested before sending to the mailroom
  • Must be exact weight and content
  • No international mail

After the above requirements have been met, the department must mark the mailing with the correct function/account number.

Bar Code Program

The Mail Room has a program that will bar code all standard mail either with a label or by printing the address on the piece. If you maintain your own address list, you must save it in Excel format for PC. In an effort to save money, it is mandatory that all mailings are not personalized be prepared with a Bar Code from this program.

To alleviate any unnecessary problems make sure you have the same number of fields for each address, and all county and state routes are spelled out, while city, state, and zip codes need to be listed in separate fields. An example of this is as follows:

First NameLast NameStreetUnitCityStateZip Code
John Doe 123 Union St. Apt A Oswego NY 13126

When our bar coding system is not able to be utilized, the mailing must be in zip code order. The personnel in the Mail Room with break it down for the best possible rates.

If a bulk mailing is being outsourced to a different Mail House, a copy of charges/paperwork should be sent to the SUNY Mailroom.