As the university approaches the end of the SUNY fiscal year, please take note of the following critical deadlines for information and transactions. Adhering to these dates ensures all activity is properly accounted for within the 2025-26 budget year.
Purchasing and requisitions
- Deadline: All purchase requisitions for the current fiscal year must be entered into Jaggaer by close of business on Friday, May 15, 2026.
- Funding: This applies to any new orders for goods or services using 2025-26 funding.
- Receipt requirement: All goods and services for these orders should be received by June 30, 2026.
- Post-deadline entries: Requisitions entered after May 15, 2026 will be held and processed starting approximately July 8, 2026, using 2026-27 funding.
Payments and payment requests
- Usage policy: Payment requests should only be used for memberships and subscriptions.
- Compliance warning: It is against State Finance Law to purchase services or commodities on account with a vendor and subsequently submit a payment request. This practice violates New York State procurement guidelines.
- Final submission: All payment requests must reach the Purchasing Office with completed documentation by close of business on July 7, 2026.
- Encumbered orders: Payments for existing encumbered purchase orders or contracts must be completed by Friday, August 14, 2026.
Travel and reimbursements
- Deadline: Reimbursement requests for travel ending on or before June 30, 2026, must be received by the Travel/Finance office by close of business on July 31, 2026.
- No exceptions: This deadline is strict regardless of funding source (State, IFR, DIFR, SUTRA or grant awards).
P-Card management
- Thresholds: P-cards will remain open at current threshold levels for accounts that still have sufficient funding.
- Balance reduction: P-cards with exhausted default account balances will be reduced to $1. (See special circumstances below.)
- Special circumstances:
- Please contact the Purchasing Department if your default account is exhausted and you need to:
- Process recurring charges
- Manage pending charges for items ordered after May 5, 2026
- Make new P-card purchases
The Purchasing Department will help you adjust credit limits and transition these expenses to an alternate account.
System availability
- SUNY FMS (Visa certification): Will be unavailable for year-end processing from June 28, 2026 to July 8, 2026 (estimated).
- Jaggaer: Remains open for entry, though processing will be paused for the new fiscal year.
For questions regarding these deadlines, please contact:
- Purchasing: Purchasing@oswego.edu
- Travel: Travel@oswego.edu
- Accounts Payable: Accountspayable@oswego.edu
–- Submitted by the Finance Office