Sexual and interpersonal violence prevention, policies and procedures 

The college prohibits sex discrimination, sexual assault, sexual harassment, stalking, domestic violence, dating violence or any form of interpersonal violence and encourages reporting these instances so that the college can investigate. 

The reason for this is that sexual and interpersonal violence is particularly harmful to the reporting person and creates a hostile learning environment. Therefore, the college encourages reporting incidents of sex discrimination, including sexual and interpersonal violence so that the college can respond and maintain a safe learning environment through both prevention education and vigorous pursuit of a resolution to such a report.

You can find the full policy in File this document, which contains:
  • Sexual and interpersonal violence response policy
  • Options for confidentially disclosing sexual violence
  • Policy for alcohol and/or drug use amnesty in sexual and interpersonal violence cases
  • Policy/instructions on how parties can review the case file/evidence 
  • Policy for review of interim measures/accommodations 
  • Policy for review of an interim suspension
  • Policy for the review of no contact order
  • Policy for transcript notations
  • Student onboarding and ongoing education guide 
  • Campus climate assessment policy

In addition, our non-discrimination policy reinforces our priority of maintaining a diverse student body, faculty and staff, where we do not discriminate on the basis of gender, race, nationality, creed, color, sexual orientation, marital status, age or disability.

Preferred Name Policy

SUNY Oswego is committed to acknowledging the diverse and inclusive ethos of our campus. This policy is intended to align with current SUNY guidance with the purpose of encouraging an environment for personal expression within community standards. SUNY Oswego recognizes the needs of students and employees who wish to be identified by a first name that differs from their legal name.

The SUNY Oswego preferred first name policy allows students and employees to officially notify the college of their preferred first names, and have this change reflected in on-campus communication systems, as long as the preferred first name is not used for purposes of misidentification, fraud or misrepresentation and that the preferred first name meets community standards (e.g. not profane, obscene, or derived from hate-speech; and conform to technical requirements).  There are limits to where preferred first names will be reflected in college communications.

This policy is consistent with current Title IX guidance protecting students against discrimination based on gender identity and expression, and is a best practice for supporting transgender and gender non-conforming members of college communities.  This service is not limited to use by transgender and gender non-conforming students and employees, however, and is available to anyone who uses a preferred first name on a daily basis other than their legal/primary first name.

The preferred first name is used for internal communication and certain external communications (e.g. website staff bio pages, sports information). Internal applications for the use of approved preferred first name include but may not be limited to: class rosters (including Blackboard), advising lists, housing lists, and email. SUNY Oswego ID Cards (employee/student identification cards) will display both legal and preferred first name. The College is obligated to use the legal first name for many official records and reports, including but not limited to: certain employment and payroll records, billing records, financial aid documents, official transcripts, diploma, medical records, employee benefits records, expense reimbursements, travel and purchasing authorizations, enrollment reporting, conduct hearing results, external reporting and federal immigration documents.

Requests for use of preferred first name shall be limited to one request per academic year. For more information about the preferred name policy contact: Lisa Evaneski, Title IX Coordinator (Lisa.evaneski@oswego.edu)

Preferred Name Protocol:

The SUNY Oswego preferred first name process allows students and employees to officially notify the college of their preferred first names, and have this change reflected in on-campus communication systems, as long as the preferred first name is not used for purposes of misidentification, fraud or misrepresentation and the preferred first name aligns with community standards.

There are limits to where preferred first names will be reflected in college communications. Requests for use of preferred first name shall be limited to one request per academic year. This policy shall be in effect beginning fall 2017.

Students: The Dean of Students office reviews preferred first name requests from students. Students with questions about the policy and/or process for requesting use of a preferred first name should contact the Dean of Students. Appeals for denied requests should be presented to the Title IX Coordinator.

Employees: The Human Resources office reviews preferred first name requests from employees. Appeals for denied requests should be presented to the Title IX Coordinator.

Adjusting our various information systems to include the use of the preferred first name is a multi-year effort, due to the complexity and interrelated nature of systems and record sources. We appreciate your patience as we expand our ability to use of the preferred first name in records, and work toward providing a solution for this important need.  

PDF icon Preferred Name Form for students(please print, complete and deliver to Dean of Students office in 501 Culkin Hall.)

PDF iconPreferred First Name Request Form for employees (please print, complete and deliver to Human Resources 201 Culkin Hall.)

 
FAQs

Q: Why do we have a Preferred First Name Policy?

The policy brings us in line with recommendations for compliance with Title IX and related SUNY guidance. It also promotes a campus ethos which welcomes and supports self-expression.

 
Q: Who does the policy effect?

Students and employees, as well as employees of College Auxiliary Services and the Research Foundation or Student Association who wish to be recognized by and use a different first name from their legal first name, and within community standards.

 
Q: Why would someone want to use a preferred first name?

There are plenty of reasons. Usually because of a personal identification (for example, transgender or transitioning persons), or for an “Americanization” of their legal name, particularly among our international colleagues and students.

 
Q: Does the policy allow me to change my legal name?

No.  Your preferred name is for College related communication and identification.  Your legal name remains unchanged.

 
Q: Where will I see a preferred first name?

You will see them on most internal communications, such as email, MyOswego, advising and class lists, housing lists, and mailroom. ID cards will also be affected, with the preferred first name on the front, and the legal name on the back.


Q: When does this take effect?

The implementation will be August 2017, but through the fall 2017 semester we will see it roll out in various ways on campus.

 
Q: How do I seek the use of a preferred first name?

Complete the Preferred Name Request Form and deliver it to Dean of Students or Human Resources

Q: How often can I request a preferred first name?

Requests are limited to one per academic year. See the full policy