Fundraising by Students/Student Organizations

Generally, students may not conduct fundraising activity as individuals since such activity could grow large enough to interfere with the conduct of college activities. Therefore, the college has established the following requirements to ensure that student fundraising activities that occur on campus are conducted in accordance with college policies. 

  1. Within the context of this policy, student groups are defined as registered student organizations, intercollegiate athletic teams, and residence hall governance/programming bodies recognized by the Residence Life and Housing office.
  2. Fundraising is defined as non-commercial events or programs through which money is donated or exchanged for goods, services, or membership and the funds raised are intended for the educational, public service, or non-profit use of the sponsoring student group.
  3. Registered student organizations, intercollegiate athletic teams, and residence hall governance/programming bodies recognized by the Residence Life and Housing office are the only student groups permitted to conduct fundraising activities on college property.
  4. Student groups may use college facilities and grounds to conduct fundraising activities only when those activities are conducted in accordance with policies and procedures for such use and are in compliance with time, place and manner of such fundraising as determined by the director of campus life.
  5. Student groups shall not engage in fundraising activities that promote or condone behavior that violates college policies or local, state, or federal law or are not congruent with the educational purpose of the college.
  6. Products and services offered through a fundraising activity that compete directly with those sold by Auxiliary Services are not permitted.
  7. Student groups may contract with commercial vendors for the purpose of fundraising activities in accordance with the following provisions:

            A.  Student groups are not permitted to coordinate or support the advertisement or processing of applications for credit cards on college property.

            B.  All vendors must be approved, in advance, by the Department of Campus Life.

            C.  Fundraising activities must be conducted in accordance with college policy on solicitation

        8.  Student groups who register with the NYS Racing and Wagering Board and obtain NYS Racing and Wagering Board ID number may conduct raffles on College property.  Other forms of charitable gaming are not permitted.  Charitable gaming information, requirements, and forms can be found at: Free Speech Public Form

       9. Each student group must display the following at all times while conducting a fundraising activity:

           A.  The name of the student group conducting the fundraising activity.
           B.  The purpose for which the funds raised will be used.


    10. Student groups must maintain accurate records of funds raised and how those funds were disseminated.
          A.   A member of the sponsoring student group must be present with the vendor at all times while the vendor is on campus.