Reserve Information for Faculty
What Can / Can't Be Put on Reserve
- Materials available through our databases
- Anything you can check out from Penfield
Books, videos, music discs, etc.
- Personal Materials
We'll label and barcode them, but can't be responsible in case of theft.
- Student Work
With signed authorization from its author.
- Photocopies, scans, etc. of resources
As long as they meet the requirements for fair use.
Fair Use Guidelines
- No more than 10% or 1 chapter from a book.
- One short story, short essay, or short poem.
- One article from a journal or newspaper.
- One chart, diagram, graph, drawing, or picture from a book, periodical, or newspaper.
- Up to 10% but not more than 30 seconds of a music recording or music video.
Anything published in the U.S. before 1923 is in the public domain, and is exempt from these requirements. Learn more about copyright and fair use.
- Interlibrary loan materials, or materials from other libraries
- Reference materials
If you need these for a class, contact the Coordinator of Reference about placing the materials in Ready Reference instead.
- Items from Special Collections
Submitting Your Request
- Complete the Reserves Request Form online or on paper.
If you use the paper form, submit it to the Check-Out & Reserves Desk and email any e-reserves items to firstname.lastname@example.org.
- Bring a copy of any physical items to the Check-Out & Reserves Desk.
If you need to provide a URL to a journal article in one of the library's databases, check out these directions to make sure you send a persistent URL.
Loan Periods & Overdue Fines
You get to choose how students will borrow materials:
- Library Use Only
- 1-hour loan
- 2-hour loan
- 3-hour loan
- Due at Closing
- Items May Leave the Library
- 3-day loan
- 7-day loan
Overdue Fines: $1 per hour, $25 maximum per item.
Items will be placed on reserve within 5 business days of your request. You will receive an email when they're ready.
Please wait for that email before assigning the material to your class.
We are legally unable to provide you with a list of students who have read the reserve material. Under the Library Confidentiality Act (7B McK 4509 [CPLR 4509]) we may not disclose any circulation records, including reserve records, without a subpoena or a court order.