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Internship Information for Faculty

Faculty sponsors will need to have an Experience Network account to serve as a student's faculty sponsor.   The Experience Network contains the Experiential Learning Application students need to register for internships and co-ops and it is home to the required online learning agreement.   Please email to request your account.  The Experience Network will soon contain and give faculty direct access to all of our experiential learning opportunities.

What is an internship?

Internship programs under The U.S. Department of Labor's Fair Standards Act

Student prerequisites

Courses offered

The faculty sponsor's role

Academic assignments



What is an Internship?

An academic internship is an upper-division learning experience which builds upon what has been learned in the classroom setting. The goal of an internship is to offer students an opportunity to apply their theoretical background and skills to an experiential situation. Although the intern is expected to make a significant contribution to the workplace, college-level learning must be the central focus of all internships. Student interns will complete an Experiential Learning Application for registration and site verification and then complete an online learning agreement within The Experience Network for Students. The learning agreement will include the type of credit to be earned, information on the placement, the duties of the internship, the learning objectives of the student as well as the academic assignments to be completed.  The learning agreement will be sent electronically to the faculty sponsor and site supervisor for approval.

Students work with both a college faculty sponsor and the supervisor at the internship. The faculty sponsor and site supervisor have two distinctly separate sets of responsibilities, and therefore, one person MAY NOT assume both roles. The faculty sponsor is responsible for evaluating the academic component of the internship and assigning the final grade, while the site supervisor evaluates the interns' performance at the internship site. Internships can be unpaid or paid experiences.    

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Student prerequisites:

  • 2.5 GPA
  • Junior or senior class standing (note that some departments have higher GPA requirements)
  • Students who do not meet the above requirments will need to obtain advisor and department approval by completing a Prerequisite Deviation Form
  • Completed Prerequisite Deviation Forms should be submitted with the Experiential Learning Application

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Courses offered:

Academic credit is earned based on academic assignments and the hours worked at the internship site. Each 40 hours of work spent at the internship site earns one credit. For example, a three-credit internship requires 120 hours of work throughout the semester.  Students must be enrolled for internship credit during the time the internship hours are worked.

GST or departmental 498:

  • Student must have a 2.5 GPA and be of junior or senior standing. If the student does not meet these prerequisites, please have them complete a Prerequisite Deviation Form to submit with their Experiential Learning Application.
  • Upper-division undergraduate arts and sciences (GST) or departmental credit (students are encouraged to consult with their academic advisor to determine the type of credit they would like to earn).
  • Available for one to 12 credits in fall, spring and summer.
  • Available for one to three credits in Winter Session.
  • No class meetings required.
  • A faculty sponsor from within the student's major department is required.
  • Graded H (Honors), S (Satisfactory), U (Unsatisfactory).
  • Transcripted as Internship.
  • Undergraduate students can earn a total of 15 internship credits towards their degree.  

GST 691 - Graduate-level internship credit for graduate students accepted into a degree program at SUNY Oswego. 

  • Graduate elective credit.
  • Available for two to six credits in fall, spring and summer.
  • Available for two to three credits in Winter Session.
  • No class meetings required.
  • A faculty sponsor from within the student's major department is required.
  • Graded H (Honors), S (Satisfactory), U (Unsatisfactory).
  • Transcripted as Graduate Internship.

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The faculty sponsor's role

  • Meet with the student intern to discuss the internship and assist in the development of realistic and relevant learning objectives.
  • Sign the student internship application giving the CEL the opportunity to verify the proposed internship site and register the student upon this verification. If the student does not meet the program prequisites, they will need to submit a Prerequisite Deviation Form with their application.
  • Determine the academic assignments to be completed by the student. The number of assignments must correlate with the number of credits to be earned. Each student is responsible for completing the minimum internship academic assignment requirements as established by our Assignment Templates. 
  • Review and approve the students learning agreement.
  • Review the students academic assignments and provide feedback as needed.
  • Maintain regular contact regarding student progress during the entire course of the internship. Contact may be established through email and other electronic communication, telephone, faculty-student meetings, site visits and/or hard-copy communications.
  • When geographically possible, visit the student at the internship site and/or establish phone contact with the internship site supervisor.
  • Verify the student has completed the required number of work hours.
  • Use the academic assignments and site supervisor's evaluation to assign the intern a final grade. 

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Academic assignments:

The number of academic assignments to be completed by the student is based on the number of credits being earned.  All interns are required to complete a minumum number of assignments, our assignment templates provide details on the minimum assignments and suggestions for  additional assignments when they are required.  Assignment templates are located in each faculty members Experience Network account within the Resource Library.

Students should submit their assignments throughout the semester and exact topics and due dates must be assigned. Please note that students are required to submit all assignments and directly to their faculty sponsor.  Students upload their time sheets to the Experience Network and faculty sponsors will receive an email giving them access to their student's time sheets.

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Grading mode:  H for Honors, S for Satisfactory or U for Unsatisfactory. Faculty sponsors are responsible for assigning a final grade to their internship students upon completion of the students' internship requirements. Final grades are assigned through MyOswego with the same deadlines as regular courses. 

A final grade can be assigned to students who have fulfilled all of their academic requirements, have documented the appropriate number of work hours and have been evaluated by their internship site supervisor (student evaluations are forwarded to faculty sponsors by the CEL). If a faculty sponsor has not received the required materials (assignments, time sheets, site supervisor evaluation) by the grading deadline, the student will need to be assigned an Incomplete grade. 

Incomplete Grades: To change an Incomplete grade to a final grade, faculty sponsors will need to complete and sign a grade change form. Grade change forms then need to be submitted to our office for the director's signature. We will submit the grade change forms to the Registrar for processing.

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