Internship and Co-op Instructions

There are five phases to securing an internship or co-op:

Phase 1: Plan Ahead:  Review your eligibility and timeline with your Academic Advisor.

Phase 2: Search and apply to internship or co-op positions.

Phase 3: Formalize your internship position by having your Site Supervisor verify the position for EXCEL to review.

Phase 4:  "Request an Experience" and fill out your learning agreement in hireOz by Handshake to be registered for academic credit.

Phase 5:   Complete all your required internship or co-op hours and submit your academic assignments to your Faculty Sponsor.

Phase 1 - Plan Ahead

Planning ahead is so important to ensure that you can complete an academic internship or co-op during the semester you would like to earn credit.  It takes time to secure the internship, complete the required submission process, and obtain all the necessary approvals needed to get registered.  You should complete the process the semester prior to the internship experience so that you can get registered during advanced registration and be ready to go on the first day of classes.

Before beginning your internship/co-op search, meet with your Academic Advisor to review the eligibility criteria and information below. 

Eligibility and Criteria

  • Must be a junior, senior or graduate student (transfer and graduate students must complete one academic semester in major/program)
  • Must have at least a 2.5 GPA (some department standards are higher)
  • Decide whether an internship or co-op is more appropriate depending on the position
  • Decide which course you should register for, and review any additional major/program prerequisites, requirements, and restrictions
  • International students should be aware that there are additional regulations if you're studying on an F-1 visa and you need to meet with you International Education Advisor before being registered for an internship.
  • Once started, the process to getting registered may take several weeks.
  • Review Internship/Co-op Standards and Facts, which will give an overview of important items you should know before you begin to apply for an internship/co-op and register for credit
  • Review internship/co-op timeline and deadlines. 
Internship/Co-op Standards and Facts Timeline and Deadlines

Phase 2 - Search and Apply for an Internship/Co-op

Make a virtual appointment with a Career Services Career Coach for guidance as you begin to search and apply for an internship or co-op. Career Services can help organize your resume, write a cover letter, and prepare for an interview.  

Search for internships or co-ops through hireOz by Handshake, SUNY Oswego's internship and job platform. You can personalize your search criteria to match your major, location and interests. Handshake also lets you upload your resume and save job applications. If you have any questions or need help, contact the Office of Career Services

Search For An Opportunity Internship Programs

Phase 3 - Formalize your internship position and begin the registration process

In order to register for an internship or co-op, you must complete Phase 1 and 2 above and follow the process below.

  • Have your Site Supervisor submit the internship/co-op site verification form (position description) to be reviewed by EXCEL to ensure it meets all internship standards.  
  • Log into myOswego (you must be logged in prior to clicking the link) and complete the Prior Felony Conviction Questionnaire.  More information can be found on the Prior Felony Convictions Policy webpage.  This must be done before beginning Phase 4.
  • Some organizations will require a credit eligibility letter to confirm that you meet the requirements to receive credit.  Receipt of this letter does not register you for credit. You must complete the entire process to be registered for credit.  Please contact EXCEL to request the letter.  

Phase 4: "Request an Experience" and fill out your learning agreement in hireOz by Handshake to be registered for academic credit.

The Internship/Co-op Site Verification Form from Phase 3 will be reviewed by the EXCEL Internship Coordinator for academic and legal standards and reach out to the Site Supervisor if there are any concerns.  Once approved, a stamped pdf will be emailed to you along with instructions on how to "Request an Experience" and complete your learning agreement through hireOz by Handshake. This will begin the approval process. Your Academic Advisor, Faculty Sponsor, and Site Supervisor will all be sent your learning agreement to review and add information necessary for you to complete the internship requirements.

You will need to complete SMART Learning Objectives during this process.  This Learning Objectives worksheet can help. They should be well thought out and reflect what skills and knowledge you will be applying during your experience.  You will be writing papers and reflecting on these objectives throughout the experience. Your Faculty Sponsor will indicate what academic assignments are appropriate for your major, your experience, and the academic credit you hope to earn through the approval process.  Ensuring your learning objectives are well written will ensure the approval process can be completed in a timely manner.  

Phase 5 - Complete all your required internship or co-op hours and submit your academic assignments to your Faculty Sponsor.

You will need to fill out timesheets that reflect the required amount of hours you need to complete for your registered credits.  They must be signed by your Site Supervisor and submitted  to on a monthly basis.  You will also need to complete the academic assignments outlined by your Faculty Sponsor in your learning agreement in hireOz by Handshake. You and your Site Supervisor will need to fill out an evaluation on your performance through the SkillSurvey: Career Readiness platform.  You will both receive an email with the link to the evaluation at the end of the semester.

Academic Assignment Resources