Internship and Co-op Instructions

There are five phases to securing an internship or co-op: For assistance, link to our internship/Co-op tutorial with instructions

Phase 1: Plan Ahead:  Review your Eligibility and timeline with your academic advisor.

Phase 2: Search and apply to internship or co-op positions.

Phase 3: Get Registered for credit by completing all required approvals and submitting paperwork to EXCEL.

Phase 4:  Create and submit your online Experiential Learning Agreement once registered and prompted by EXCEL via email.

Phase 5:   Complete all your required internship or co-op hours and submit your academic assignments to your faculty sponsor.

Phase 1 - Plan Ahead

Planning Ahead is so important for ensuring you can complete an academic internship and co-op during the semester you would like to earn credit.  It takes time to secure the internship, complete the required paperwork, and obtain all the necessary approvals needed to get registered.  You should have all paperwork completed the semester prior to the internship so that you can get registered during advanced registration and be ready to go on the first day of classes.

Before beginning your internship/co-op search, meet with your academic advisor to review the eligibility criteria and information below.

Eligibility and Criteria

  • Must be a junior, senior or graduate student (Transfer and graduate students must complete one academic semester in major/program)
  • Must have at least a 2.5 GPA (some department standards are higher)
  • Decide whether an internship or co-op is more appropriate depending on position
  • Decide which course you should register for, and review any additional major/program prerequisites, requirements, and restrictions
  • Review internship standards, which will give an overview of important items you should know before you begin to apply for an internship/co-op and register for credit
  • International students should be aware that there are additional regulations if you're studying on an F-1 visa
  • Review internship/co-op Experiential Application as well as timeline and deadlines. 
Internship Standards Timeline and Deadlines

Phase 2 - Search and Apply for an Internship/Co-op

Visit the Compass Resource Center, 145 Marano Campus Center, for guidance as you begin to search and apply for an internship or co-op. Career Services can help organize your resume, write a cover letter, and prepare for an interview.

Search for an internship or co-op

Search for internships or co-ops through hireOz by Handshake, SUNY Oswego's internship and job platform. You can personalize your search criteria to match your major, location and interests. Handshake also lets you upload your resume and save job applications. If you have any questions or need help, contact the Office of Career Services

Search For An Opportunity Internship Programs

Phase 3 - Get Registered by completing all required approvals and submitting paperwork to EXCEL.

In order to register for an internship or co-op, you must complete Phase 1 and 2 above and follow the Full Registration Instructions and Application process at the link below.

The application process requires the following basic steps, details can be found in the Full Registration Instructions and Application:

  • Have your site supervisor submit the internship/co-op verification form (position description) to be approved first by EXCEL.  Your official and stamped position description, once approved by EXCEL, will be emailed to you to be attached to your Experiential Application and will ultimately need to be approved by your faculty sponsor.
  • You must log into MyOswego and complete the Prior Felony Conviction Questionnaire prior to submitting your application.  More information can be found on the Prior Felony Convictions Policy webpage.
  • Complete Experiential Learning Application for Approvals.  Download and save* fillable PDF (see below), fill in all fields, including your Faculty Sponsor and Academic Advisor names, and save to your computer.  Email completed Experiential Learning Application and EXCEL verified position description to  *Please note that web browsers and operating systems vary on how you can save a fillable PDF.  In general, downloading and saving the pdf, prior to filling it out will help maintain your information.  Make sure you save it before uploading it to your email.
  • Approvals will be gathered through email by EXCEL from your academic advisor, faculty sponsor, and international advisor (if applicable).  
  • Students will be registered for the appropriate course and credit once EXCEL has received verification of approvals through email.
  • Be aware of all timelines and deadlines. Departments with required internships may have earlier deadlines than EXCEL.
  • Some organizations will require a credit eligibility letter to confirm that you meet the requirements to receive credit.  Please contact EXCEL to request the letter. This does not register you for credit. You must complete the Experiential Application to get registered.

Printable Registration Instructions and Experiential Application  

TEST - PDF Fillable

Phase 4: Create and submit your online Experiential Learning Agreement once registered and prompted by EXCEL via email.

Once you have submitted the Experiential Application in Phase 3 and you have been registered for credit by EXCEL, you will be prompted via email to create an account and complete your online Experiential Learning Agreement. 

You will need to have discussed the following information with your Faculty Sponsor during the application process

  • Learning Objectives - You will need to create SMART learning objectives.  They should be well thought out, reflect what skills and knowledge you will be applying during your experience, and be approved by your faculty sponsor.  You will be writing papers and reflecting these objectives throughout the experience.
  • Academic Assignment Template - Your Faculty Sponsor will be uploading a list of Academic Assignments appropriate for the academic credit you hope to earn.  These will include timesheets which will need to be uploaded to the Experiential Learning Agreement Account, and an evaluation which will be submitted via email by your Site Supervisor.  Your Faculty Sponsor will let you know how they would like you to submit the rest of your assignments to them.

Phase 5 - Complete all your required internship or co-op hours and submit your academic assignments to your faculty sponsor.

Throughout your internship/co-op you will be completing the academic assignments outlined by your faculty sponsor in the learning agreement.

Academic Assignment Resources