For Faculty Sponsors

As a faculty sponsor, you will review/approve the online learning agreement submitted by the student, work with them to develop their academic assignments and act as a mentor through their internship.

.Internship/Co-op Standards and Facts

Helpful Information

What are Internships and Co-ops?

An academic internship or co-op is an upper-division learning experience which builds upon what has been learned in the classroom setting. The goal of an internship/co-op is to offer students an opportunity to apply their theoretical background and skills to an experiential situation. Although the student is expected to make a significant contribution to the workplace, college-level learning must be the central focus of all internships/co-ops.

Intern/co-op students must have their Site Supervisor at their secured internship/co-op fill out the site verification form.  Once the site verification form is approved by EXCEL it will be emailed to the student with instructions on how to request an experience and submit their learning agreement in Handshake.   Once the learning agreement is received in EXCEL it will be confirmed that the student meets program prerequisites.  The learning agreement will then be sent electronically to the student’s Academic Advisor, Faculty Sponsor, Site Supervisor and EXCEL Director for approval in that order. The learning agreement will only be forwarded to the next person in the workflow once it has been approved.

Once it goes through the full approval process EXCEL will register the student for credit  or in the case of some departmental internships, will send them an email letting them know the restriction on the course has been released and they can register themselves.

Students work with both a college faculty sponsor and the supervisor at the internship/co-op. The faculty sponsor and site supervisor have two distinctly separate sets of responsibilities, and therefore, one person may not assume both roles. The faculty sponsor is responsible for evaluating the academic component of the internship and assigning the final grade, while the site supervisor evaluates the interns'/co-op’s performance at the internship/co-op site. Internships can be unpaid or paid experiences (if in accordance with federal and state labor laws). Co-ops must be paid.  

 

Student Prerequisites
  • 2.5 GPA (note that some departments have different GPA requirements)
  • Junior or senior class standing
  • Co-op students need to complete and pass GST 101: Professional Skills Preparatory course
  • Have an EXCEL-approved and verified work site
Courses

Academic credit is earned based on academic assignments and the hours worked at the internship site. Every 40 hours of work spent at the internship site earns one credit. For example, a three-credit internship requires 120 hours of work throughout the semester. Co-op is “0” credit. Students must be enrolled for internship/co-op credit during the time the internship hours are worked.

GST or departmental 498 for Internship or GST 498C for co-op:

  • A student must have a 2.5 GPA and be of junior or senior standing. If the student does not meet these prerequisites, an online Prerequisite Deviation Form can be completed at the discretion of the Academic Advisor and Department Chair (If taking GST, the EXCEL Director would need to approve the Prerequisite Deviation).  

  • Upper-division undergraduate arts and sciences (GST) or departmental credit (students are encouraged to consult with their academic advisor to determine the type of credit they would like to earn).

  • Available for one to 12 credits in fall, spring and summer. Zero credit for co-op.

  • Available for one to three credits in Winter Session. Co-op is not available in Winter Session.

  • No class meetings required.

  • A faculty sponsor for an internship from within the student's major department is required.

  • Graded H (Honors), S (Satisfactory), U (Unsatisfactory).

  • Transcripted as Internship. Co-ops are transcripted with the company name.

  • Undergraduate students can earn a total of 15 internship credits towards their degree.  

GST 691-Internship or GST 598C for co-op - Graduate-level internship credit for graduate students accepted into a degree program at SUNY Oswego.

  • Graduate elective credit.

  • Available for two to six credits in fall, spring and summer. Zero credit for co-op.

  • Available for two to three credits in Winter Session. Co-op is not available in Winter Session.

  • No class meetings required.

  • A faculty sponsor for an internship  from within the student's major department is required.

  • Graded H (Honors), S (Satisfactory), U (Unsatisfactory).

  • Transcripted as Graduate Internship. Transcripted with the company name for co-op.

Faculty Sponsor's Role
  • Meet with the student intern/co-op to discuss the internship and assist in the development of realistic and relevant learning objectives.

  • Determine the academic assignments to be completed by the student. The number of assignments must correlate with the number of credits to be earned. Each student is responsible for completing the minimum internship/co-op academic assignment requirements as established by our Assignment Templates.

  • Review and approve the student's learning agreement and enter required academic assignments.

  • Review the students academic assignments and provide feedback as needed.

  • Maintain regular contact regarding student progress during the entire course of the internship/co-op. Contact may be established through email and other electronic communication, telephone, faculty-student meetings, site visits and/or hard-copy communications.

  • When geographically possible, visit the student at the internship/co-op site and/or establish phone contact with the internship/co-op site supervisor.

  • Verify the student has completed the required number of work hours.

  • Use the academic assignments and site supervisor's evaluation to assign the intern/co-op a final grade.

Academic Assignments

Interns are required to complete a minimum number of assignments. EXCEL assignment templates provide details on the minimum assignments and suggestions for additional assignments when they are required.  The Faculty Sponsor will enter academic assignments into the student's online learning agreement when received for review/approval.

Academic Assignment Information

Academic Assignment Guidelines

Walt Disney World Academic Assignment Guidelines

Students should submit their assignments throughout the semester and exact topics and due dates must be assigned. Please note that students are required to submit all assignments directly to their faculty sponsor.  Students will email timesheets signed by their site supervisor to excel@oswego.edu. EXCEL will enter the hours completed in a Google Drive that will be shared with the faculty sponsor.

Grades

Grading mode: H for Honors, S for Satisfactory or U for Unsatisfactory. Faculty sponsors are responsible for assigning a final grade to their internship/co-op students upon completion of the students' internship/co-op requirements. Final grades are assigned through MyOswego with the same deadlines as regular courses.

A final grade can be assigned to students who have fulfilled all of their academic requirements, have documented the appropriate number of work hours and have been evaluated by their internship/co-op site supervisor (student evaluations are forwarded to faculty sponsors by the EXCEL). If a faculty sponsor has not received the required materials (assignments, timesheets, site supervisor evaluation) by the grading deadline, the student will need to be assigned an Incomplete or failing grade.

Incomplete Grades: To change an Incomplete grade to a final grade, faculty sponsors will need to complete and sign a grade change form. Grade changes for GST courses need to be signed by the EXCEL Director.