For Faculty Sponsors

As a faculty sponsor, you will help students complete their Experiential Application and Learning Agreement, work with them to develop their academic assignments and act as a mentor through their internship.

When you agree to be a faculty sponsor you'll need to sign up for an Experiential Learning Agreement account for Faculty, which houses the student application and online learning agreement that allows them to register for academic credit. Please contact to request an account. In addition, you'll also have access to all of our experiential learning opportunities.

Faculty Sponsor Guidelines

Helpful Information

What are Internships and Co-ops?

An academic internship or co-op is an upper-division learning experience which builds upon what has been learned in the classroom setting. The goal of an internship/co-op is to offer students an opportunity to apply their theoretical background and skills to an experiential situation. Although the student is expected to make a significant contribution to the workplace, college-level learning must be the central focus of all internships/co-ops.

Intern/co-op students will complete an Experiential Learning Application with a verified Position Description attached and submit these documents to EXCEL for registration. Once registered, the student will be contacted by EXCEL via email and given instructions on completing the online learning agreement within The Experience Learning Agreement account for Students. The learning agreement will include the type of credit to be earned, information on the placement, the duties of the internship/co-op, the learning objectives of the student as well as the academic assignments to be completed. The learning agreement will be sent electronically to the faculty sponsor and site supervisor for approval.

Students work with both a college faculty sponsor and the supervisor at the internship/co-op. The faculty sponsor and site supervisor have two distinctly separate sets of responsibilities, and therefore, one person may not assume both roles. The faculty sponsor is responsible for evaluating the academic component of the internship and assigning the final grade, while the site supervisor evaluates the interns'/co-op’s performance at the internship/co-op site. Internships can be unpaid or paid experiences (if in accordance with federal and state labor laws). Co-ops must be paid.  

Student Prerequisites
  • 2.5 GPA (note that some departments have higher GPA requirements)
  • Junior or senior class standing
  • Co-op students need to complete and pass GST 101: Professional Skills Preparatory course
  • Have an EXCEL-approved and verified work site

Academic credit is earned based on academic assignments and the hours worked at the internship site. Every 40 hours of work spent at the internship site earns one credit. For example, a three-credit internship requires 120 hours of work throughout the semester. Co-op is “0” credit. Students must be enrolled for internship/co-op credit during the time the internship hours are worked.

GST or departmental 498 for Internship or GST 498 C for co-op:

  • Student must have a 2.5 GPA and be of junior or senior standing. If the student does not meet these prerequisites, please have them complete a Prerequisite Deviation Form to submit with their Experiential Learning Application.
  • Upper-division undergraduate arts and sciences (GST) or departmental credit (students are encouraged to consult with their academic advisor to determine the type of credit they would like to earn).
  • Available for one to 12 credits in fall, spring and summer. Zero credit for co-op
  • Available for one to three credits in Winter Session. Co-op is not available in Winter Session.
  • No class meetings required.
  • A faculty sponsor for an internship from within the student's major department is required.
  • Graded H (Honors), S (Satisfactory), U (Unsatisfactory).
  • Transcripted as Internship. Co-ops are transcripted with the company name.
  • Undergraduate students can earn a total of 15 internship credits towards their degree.  

GST 691-Internship or GST 598C for co-op - Graduate-level internship credit for graduate students accepted into a degree program at SUNY Oswego.

  • Graduate elective credit.
  • Available for two to six credits in fall, spring and summer. Zero Credit for co-op.
  • Available for two to three credits in Winter Session. Co-op is not available in Winter Session.
  • No class meetings required.
  • A faculty sponsor for an internship  from within the student's major department is required.
  • Graded H (Honors), S (Satisfactory), U (Unsatisfactory).
  • Transcripted as Graduate Internship. Transcripted with the company name for co-op
Faculty Sponsor's Role
  • Meet with the student intern/co-op to discuss the internship and assist in the development of realistic and relevant learning objectives.
  • Sign the student Experiential Learning Application (required EXCEL stamped Position Description must be attached) and verify the proposed internship/co-op site. EXCEL will register the student upon receipt of the application. If the student does not meet the program pre-requisites, they will need to submit a Prerequisite Deviation Form with their application.
  • Determine the academic assignments to be completed by the student. The number of assignments must correlate with the number of credits to be earned. Each student is responsible for completing the minimum internship/co-op academic assignment requirements as established by our Assignment Templates.
  • Review and approve the student's learning agreement.
  • Review the students academic assignments and provide feedback as needed.
  • Maintain regular contact regarding student progress during the entire course of the internship/co-op. Contact may be established through email and other electronic communication, telephone, faculty-student meetings, site visits and/or hard-copy communications.
  • When geographically possible, visit the student at the internship/co-op site and/or establish phone contact with the internship/co-op site supervisor.
  • Verify the student has completed the required number of work hours.
  • Use the academic assignments and site supervisor's evaluation to assign the intern/co-op a final grade.
Academic Assignments

The number of academic assignments to be completed by the student is based on the number of credits being earned. All interns are required to complete a minimum number of assignments. EXCEL assignment templates provide details on the minimum assignments and suggestions for additional assignments when they are required. Assignment templates are located in each faculty member's Experiential Learning Agreement account within the Resource Library and can be printed from the link below:

Academic Assignment Information

Academic Assignment Template

Walt Disney World Academic Assignment Template

Students should submit their assignments throughout the semester and exact topics and due dates must be assigned. Please note that students are required to submit all assignments directly to their faculty sponsor. Students upload their time sheets to the Experience Learning Agreement account and faculty sponsors will receive an email giving them access to their student's time sheets for review and verification of work hours.


Grading mode: H for Honors, S for Satisfactory or U for Unsatisfactory. Faculty sponsors are responsible for assigning a final grade to their internship/co-op students upon completion of the students' internship/co-op requirements. Final grades are assigned through MyOswego with the same deadlines as regular courses.

A final grade can be assigned to students who have fulfilled all of their academic requirements, have documented the appropriate number of work hours and have been evaluated by their internship/co-op site supervisor (student evaluations are forwarded to faculty sponsors by the EXCEL). If a faculty sponsor has not received the required materials (assignments, time sheets, site supervisor evaluation) by the grading deadline, the student will need to be assigned an Incomplete or failing grade.

Incomplete Grades: To change an Incomplete grade to a final grade, faculty sponsors will need to complete and sign a grade change form. Grade changes for GST courses need to be signed by the EXCEL Director.

Sign up for an Experience Learning Agreement Account

When you agree to be a faculty sponsor you'll need to sign up for an Experiential Learning Agreement account for Faculty, which houses the student application and online learning agreement that allows them to register for academic credit.