When does the policy apply?

In compliance with the SUNY Child Protection Policy, all members of the campus community – including faculty, staff, students, visitors and outside organizations that utilize campus facilities to host programs and activities that include children, must follow the established procedures and adhere to the requirements of the policy as outlined prior to hosting a “Covered Activity”:

A "Covered Activity" is a program or activity sponsored or approved by the University or a University-affiliated organization, or an activity conducted by a vendor, licensee or permittee (Third Party) for which a license or permit for use of University facilities has been approved, occurring on or off campus, for the duration of which the responsibility for custody, control and supervision of children is vested in the University, University-affiliated organization or the vendor, licensee or permittee so approved.

University-affiliated organizations include:

  • Research Foundation
  • College Foundation
  • Alumni Association
  • Auxiliary Services

An activity is "covered" if it meets the two-part policy definition:

  • it is sponsored or approved by University/University-affiliated organization/vendor- licensee- permittee for which a license or permit for use of University facilities has been approved, occurring on or off campus AND
  • for the duration of the activity, custody, control and supervision of children is vested in the University, University-affiliated organization or the approved vendor, licensee or permittee

As defined by the policy, a "child" is anyone under the age of 17, who is not a matriculated student or a person accepted for matriculation.

To help determine if your event is a "Covered Activity" refer to the ‌Child Protection Policy Covered Activity Decision Tree.