Important Dates

  • Hewitt Ballroom
    • Hewitt Ballroom will not be available after mid-October. 
  • Important information for all events and meetings:
    • Events and meetings will not be scheduled on the following dates:

Fall 2017


September 20-24

Rosh Hashanah and the following Saturday and Sunday

November 21-26

Tuesday before Thanksgiving-Saturday following Thanksgiving

December 9-16

Events and meetings are not scheduled after the last day of classes.

Spring 2018


March 9-18

Friday before Spring Recess-Sunday of Spring Recess

March 29

Thursday before Easter Weekend

March 30-April 1

Easter Weekend

May 5-12

Events and meetings are not scheduled beginning the day of Oz Fest.

  • Event cancellations
    • Events may be cancelled by the Event Management office due to severe weather conditions, mechanical failure, or a local or New York State declared state of emergency.
    • When evening classes are cancelled due to severe weather, the Welcome Center in the Marano Campus Center will close at 8:00 pm. All weekly or other regularly scheduled meetings held by registered student organizations will end at 8:00 pm.
    • When evening classes are cancelled due to severe weather and a student organization is hosting a special event, the reservation coordinator of the sponsoring organization must call the Event Management office (315.312.2301) by 2:00 pm to discuss the status of the event. If the Event Management office is not contacted by 2:00 pm, the event will be cancelled.                            
    • Scheduling Timeline

Type of event or request




Fall 2017

Spring 2018


Recurring meeting

July 17, 2017*

January 15, 2018*

Form available 7/17/2017

Special event

Now being accepted

September 15, 2017

Event space request form


August 21, 2017

January 15, 2018

Form available 8/21/17

Changes to recurring reservation (location, time, length of meeting, etc.)

September 11, 2017

February 5, 2018



*Date is dependent on the release of classrooms by the Registrar’s Office for scheduling of meetings.

Questions or need assistance? Call 315.312.2301 or email