Event Registration

To host a Covered Activity, the sponsoring organization must complete the Registration Form for Events Involving Children Under the Age of 17 and return the completed form to Melissa Paestella at least 4 weeks prior to the program date.  Once the form has been received and reviewed, a meeting will be scheduled to review all requirements for the Child Protection Policy and the Mandatory Reporting and Prevention of Child Sexual Abuse Policy.

https://www.oswego.edu/campus-life/sites/www.oswego.edu.campus-life/files/registration_form_for_event_w_children_1.26.17.pdf

Third party organization and educational institutions may co-sponsor Covered Activities with the College.  For co-sponsored programs, the College and the co-sponsor have a shared responsibility for custody, control and supervision of the children who are participating in the program. Third party organization who bring children under the age of 17 to visit or participate in co-sponsored programs must review in advance of the scheduled activity the SUNY-wide Child Protection Policy and the Policy on Mandatory Reporting and Prevention of Child Sexual Abuse.  Third party organization who are participating in co-sponsored programs must sign an Acknowledgment of Receipt of SUNY Oswego’s Child Protection Policy Conduct Requirements and return within 5 business days of the scheduled program. 

Acknowledgment of Receipt of SUNY Oswego's Child Protection Policy Conduct Requirements

Revocable Permits (Third Party Organizations)

Off-campus organizations that are given permission to use University facilities for Covered Activities must do so pursuant to completing a  Revocable Permit prior to the scheduled activity.  The Revocable Permit attached to the Child Protection Policy is for use with Covered Activities only.

To help guide Third-Party users who would like to use College facilities for an event involving children under the age of 17, a list of procedures as it pertains to the Child Protection Policy that must be followed is outlined below.

Outside organizations are required to complete a Revocable Permit and return the signed permit to the Child Protection Compliance Coordinator four (4) weeks prior to their scheduled event. To begin the process, the Child Compliance Coordinator will require the following information in advance to generate the permit:

  • Official name of the sponsoring organization;
  • Identify if the organization is a commercial or non-commercial organization;
  • Official address of the sponsoring organization;
  • Name of authorized officer or official representative who will be signing off on the permit.

Required Documentation Needed

  • Certificate of Liability Insurance
    • Name the State University of New York and the State University of New York at Oswego as an additional insured party on the policy;
    • Include general liability insurance of two million dollars ($2,000,000) for each occurrence and two million ($2,000,000) in the aggregate.
    • NYS Workers’ Compensation Certificate (C-10502) or Exemption Certificate (CE-200) – to request a certificate visit: http://www.wcb.ny.gov/content/ebiz/wc_db_exemptions/requestExemptionOverview.jsp
    • Disability Certificate (DB-120.1)
    • W-9 Form
    • Federal ID Number

Procedures for Third-Party Users of University Facilities Involving Children Under the Age of 17

 

Contact Melissa Paestella for more information.

 

For additional information pertaining to Event Registration contact:

Melissa Paestella
Child Protection Compliance Administrator
135 Marano Campus Center
Oswego, NY 13126
315.312.2937
melissa.paestella@oswego.edu