Guidelines for Documentation

Psychological Disabilities

Students with psychological / psychiatric disabilities who are seeking accommodations from SUNY Oswego on the basis of a diagnosed disability are to submit documentation to verify eligibility under Section 504 of the Vocational Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. 

The following guidelines are provided in the interest of assuring that evaluation reports are appropriate to document eligibility for services.  

1. A qualified professional must conduct the evaluation. Professionals conducting assessments and rendering diagnoses should have appropriate training in diagnosing psychological / psychiatric disorders.  The name, title, and professional credentials of the evaluator, including information about license or certification should be clearly stated in the documentation.  All reports should be on letterhead, typed, dated, signed, and otherwise legible. 

2. Documentation must be current.  In most cases, this means within the past three years.  Since assessment constitutes the basis for determining reasonable accommodations, it is in the student’s best interest to provide recent and appropriate documentation to serve as the basis for decision-making about a student’s need for accommodations in a college environment 

3. Documentation must be comprehensive.  Documentation should contain:

  • A statement, on letterhead, by a qualified health professional
  • A summary of assessment procedures, evaluation instruments used to make the diagnosis, and a summary of evaluation results;
  • The statement should include a specific diagnosis, the nature of the disability, functional limitations, current status of the student, and any recommendations for support.  These recommendations should be supported by the evaluation;
  • When warranted, medical information relating to the student should also include the impact of medication on the student’s ability to meet the demands in the post-secondary environment.  

**These guidelines are not meant to be used exclusively or as a replacement for direct communication with the Office of Disability Services regarding the individual nature of a disability. While submitted documentation meeting the above guidelines may be acceptable to SUNY Oswego, it is important to be aware that they may/may not meet the documentation guidelines required in other academic or testing organizations (e.g. special certifications, board examinations, standardized test for admission to graduate schools, law schools, etc.)


                            Dr. Starr L. Wheeler, Coordinator
                                   Disability Support  Services
                                      SUNY Oswego
                                    155 Campus Center
                                   Oswego, NY 13126