Event Space Request Form

**Please note that beginning in mid-January, this form will be updated to a more user-friendly format. More information will be forthcoming regarding key differences for you to be aware of when filling out the new form. Thank you for your understanding! **

As our winter break hours are limited, please be sure to click on the following link prior to scheduling your event to be sure that our Welcome Desk is staffed to support your event: Welcome Desk Winter Break Hours

Use this form to request space for events sponsored by campus departments and student organizations. Examples include meetings, presentations, receptions, workshops, etc. To request space for academic activities directly related to a class, complete the Space Request for Class-Related Activities form.

Fields marked with an asterisk (*) designate required information.

*Name of Person Submitting Form
*Phone
*Email Address
Sponsoring Organization (After SEPTEMBER 13th, space requests from Student Organizations that are not registered will NOT be processed.)*
*Event Name (please be descriptive, maximum 40 characters)	(ex: History Department Faculty Meeting)
*Event Type	(ex: meeting, workshop, meal, performance)
*Will this Event be catered? (Contact Campus Catering at 312-2992 for services, prices and guidelines.)	yes no
*Event Contact
*Event Contact Email Address
*Date(s) of Event	(mm/dd/yyyy - mm/dd/yyyy)
*Begin Time	(hh:mm am/pm)
*End Time	(hh:mm am/pm)
Set-Up time (enter time in hours and minutes needed by sponsoring organization)	(hh:mm)
Tear-Down time (enter time in hours and minutes needed by sponsoring organization)	(hh:mm)
*Anticipated Number Attending
*Requested Building - 1st Choice
Requested Building - 2nd Choice
*Room Configuration Available Configurations Include: Classroom (tables and chairs or desks) Theatre (chairs) Boardroom (chairs around rectangular table) Other (please describe) No Preference
Audio-Visual and other equipment needs:
Comments (describe any special scheduling, set-up or resource needed)
Confirmation will be sent by email to the person submitting this form. To designate additional recipient(s), enter email address(es).