Event Space Request Form

 

Use this form to request space for events sponsored by campus departments and student organizations. Examples include meetings, presentations, receptions, workshops, etc. To request space for academic activities directly related to a class, complete the Space Request for Class-Related Activities form.

Fields marked with an asterisk (*) designate required information.

*Name of Person Submitting Form

*Phone

*Email Address

*Sponsoring Organization

*Event Name (please be descriptive, maximum 40 characters)


(ex: History Department Faculty Meeting)

*Event Type


(ex: meeting, workshop, meal, performance)

*Will this Event be catered?
(Contact Campus Catering at 312-2992 for services, prices and guidelines.)
yes
no
*Event Contact

*Event Contact Email Address

*Date(s) of Event

(mm/dd/yyyy - mm/dd/yyyy)
*Begin Time

(hh:mm am/pm)
*End Time

(hh:mm am/pm)
Set-Up time (enter time in hours and minutes needed by sponsoring organization)

(hh:mm)
Tear-Down time (enter time in hours and minutes needed by sponsoring organization)

(hh:mm)
*Anticipated Number Attending

*Requested Building - 1st Choice


Requested Building - 2nd Choice

*Room Configuration

Available Configurations Include:

  • Classroom (tables and chairs or desks)
  • Theatre (chairs)
  • Boardroom (chairs around rectangular table)
  • Other (please describe)
  • No Preference

 

 

Audio-Visual and other equipment needs:

 

 

 



Comments (describe any special scheduling, set-up or resource needed)

 

 

 



Confirmation will be sent by email to the person submitting this form. To designate additional recipient(s), enter email address(es).

 

 

 

 

Your request will be processed by the Event Management Office, 312.2301. Please allow at least two business days for processing.