Room Selection: Terms/Glossary/Definitions

Room Selection 2014-2015

Room Selection 2014 - 2015


All current first year students (freshmen) are REQUIRED to live on campus for next year.  All other students ARE NOT REQUIRED to live on campus next year.

Students who are not required to live on campus next year should ONLY participate in Housing Selection (Village Housing  Selection and Residence Hall Room Selection) if they are 100% sure they want to live on campus for the entire upcoming academic year.  Participation in Housing Selection GUARANTEES the student on-campus housing for the upcoming academic year; however, it ELIMINATES the student's option to live off campus for the entire upcoming academic year.

Students who don't participate in Housing Selection and later decide they want to live on campus next year can request housing; such requests will be honored on a space-available basis after the Housing Selection process is complete.


Change-Hall Lottery: The process by which participants choose from available rooms in residence halls different from the one in which they (or their "matched mate") currently live.

Class year:  A student's expected year of graduation.  Class year is generated by the campus information system based on academic credits earned and progress toward degree.

First Year Student: A student who first enrolled at SUNY Oswego during the current academic year who was categorized by the Admissions Office as a "New Freshman" when accepted.

Room Selection Participant:  A student who completes Step 1 of a Housing Selection (Village Housing Selection or Residence Room Selection) process.  Step 1 includes accepting the terms of applicable housing agreement(s) and paying the $100 Housing Deposit.  Completing Step 1 of a Housing Selection process guarantees housing for the upcoming year; it also OBLIGATES the student to live on campus for the entire upcoming academic year.

In-Hall Lottery: The process by which participants choose from available space in the residence hall in which they (or their "matched mate") currently live.

Lottery: Assignment to a specific room/suite/townhouse is not guaranteed.  Participants choose from available rooms/suites/townhouses according to their lottery number/Start Time until all available rooms/suites/townhouses are chosen; receiving a lottery number and Start Time for any housing lottery does not guarantee assignment to a specific community.

Lottery Number:  Random computer-generated number assigned to each participant to determine that student's priority in the process. Housing Selection lottery numbers are generated by class year; the lower the student's class year, the lower the lottery number s/he will receive.  (i.e., students with the class year 2014 will receive lower lottery numbers than students with the class year 2015, etc.). Each participant will have his/her own lottery number and Start Time, regardless of whether or not they have any room/suite/townhousemates.

After each Step 3 lottery (i.e., Village Resident Lottery, Village Majority Lottery, Onondaga Suite Selection, Residence Hall In-Hall Lottery), all Housing Selection participants who do not have a housing assignment for the next year will be issued a new lottery number and, therefore, Start Time; this will enable them to participate in the next lottery, maintaining the appropriate level of priority.  For example, if "Susan Jones" doesn't choose a room during the Onondaga Suite Selection process, she will receive a new lottery number (and Start Time) for the In-Hall Lottery. If she doesn't choose a room during the In-Hall Lottery, she will receive a new lottery number (and Start Time) which will enable her to participate in Change Hall Lottery.

Matched Group: All requested room/suite/townhousemates have requested each other.

Matched Mates: pair or group of participants who have requested each other as "mates."

Mate: Roommate, suitemate or townhousemate.

Mate-Matching: Requesting and confirming room, suite, townhousemates. Only students who complete Step 1 of a Housing Selection process can be requested as "mates." During this step, participants can request other Housing Selection participants to be their "mates" for the upcoming academic year.  All "mates" must request each other in order to be matched in the housing selection process. Note: Onondaga Suite Selection and portions of Village Housing Selection require matched groups including specific numbers of residents.

Onondaga Squatters: matched groups of 6 squatting an Onondaga suite in which one member of the group currently lives. In order to squat in Onondaga, a current Onondaga resident must fill the entire suite; all mates must match.


Residence Hall Room Selection: This process is for students who wish to live in a residence hall next year.  This is a 3-step process.

  • Residence Hall Step 1: The first step in applying for on-campus housing for the upcoming year. This entails accepting the terms of the Room and Board Agreement and submitting the $100 Housing Deposit.

  • Residence Hall Step 2: Submitting preferences, including requesting and matching room/suitemates, if any. Only students who completed Residence Hall Step 1 can be requested as room/suitemates.

  • Residence Hall Step 3: Choosing your actual space for next year.  There are 4 different selection processes in Step 3:

      • Residence Hall Step 3a: Squatter Confirmation - residents choosing to keep their current room for next year and their requested mates.  This step includes Onondaga Squatters.

      • Residence Hall Step 3b: Onondaga Lottery - the process for matched pairs and matched groups of 6 to choose from available suites in Onondaga Hall for the upcoming year.

      • Residence Hall Step 3c: In-Hall Lottery - residents choosing a different room in their current hall for next year (or moving in with a student who is choosing a different room in their current hall for next year).

      • Residence Hall Step 3d: Change-Hall Lottery - residents choosing a room in a different residence hall for next year.

Room and Board Agreement: Binding document outlining resident rights and responsibilities for living in campus residence halls.  In order to live in campus housing, students must accept the terms of the Room and Board Agreement and/or The Village Housing Agreement.  Students accepting the terms of one of these agreements are OBLIGATED to live in campus housing for the entire upcoming academic year.

Start Time: The earliest date and time a Housing Selection participant can go into myHousing to choose an actual room for the upcoming year. Start Times are available after 4:00 pm on the Monday immediately before each Step 3 process.  For example, Start Times for the Onondaga Suite Selection process will be available after 4:00 pm on Monday, March 31, 2014. Likewise, Start Times for In-Hall Room Selection will be available after 4:00 pm on Monday, April 7, 2014.

Step 1: The first thing students need to do to reserve on-campus housing for the upcoming year. Step 1 includes accepting the terms of the appropriate housing agreement(s) and paying the $100 Housing Deposit. Village Step 1 is the first step in The Village Housing Selection process. Residence Hall Step 1 is the first step in the Residence Hall Room Selection process.

Step 2: The second step in either Housing Selection process. This step includes requesting and confirming room-/suite-/townhousemates. In order to choose housing together, all requested "mates" must match. Village Step 2 is the second step in The Village Housing Selection process. Residence Hall Step 2 is the second step in the Residence Hall Room Selection Process.

Step 3:  This is when Housing Selection participants actually go into myHousing to choose from available spaces for the upcoming year, based on lottery number. Village Step 3 is the third and last step in The Village Housing Selection process. Residence Hall Step 3 is the third and last step in the Residence Hall Room Selection Process. Village Step 3 and Residence Hall Step 3 each have 4 parts:  3a, 3b, 3c, 3d.

Village Majority Groups:  Groups of matched Village Housing Selection participants in which more than 50% of the group currently lives in The Village.

Village Majority Lottery: The Village Housing Selection Step 3 process for Village Majority Groups. (Village Step 3c.)

Village General Lottery: The last phase of the Village Housing Selection process (Village Step 3d). This process is for matched groups of Village Housing Selection participants who did not fall into the Village Squatter, Village Resident or Village Majority categories.

Village Housing Agreement: Binding document outlining resident rights and responsibilities for living in The Village townhouses.  In order to live in campus housing, students must accept the terms of the Room and Board Agreement and/or The Village Housing Agreement. Students accepting the terms of one of these agreements are OBLIGATED to live in campus housing for the entire upcoming academic year.


Village Housing Selection: This process is for students who are eligible and wish to live in The Village for next year.

  • Village Step 1: The first step in applying to live in The Village for the upcoming year. This entails accepting the terms of The Village Housing Agreement and submitting the $100 Housing Deposit.

  • Village Step 2: Submitting preferences, including requesting and matching townhousemates. Only students who completed Village Step 1 can be requested as townhousemates.

  • Village Step 3: Choosing from available townhouses. There are 4 different lotteries in Step 3:


      • Village Step 3a:  Village Squatters - matched groups of 4 or 6 current Village residents who completed Steps 1 and 2 and are planning to live in the townhouse in which one of their group currently resides.

      • Village Step 3b: Village Resident Lottery - Current Village residents, individually and in matched groups, who completed Steps 1 and 2 and are not squatting.

      • Village Step 3c: Village Majority Lottery  - Matched  groups of 4 or 6 that include more than 50% current Village residents.

      • Village Step 3d Village General Lottery - all other Village Housing Selection participants in matched groups of 4 or 6.

Village Housing Selection and Residence Hall Room Selection: Village-eligible students who want to live in The Village but wish to live in residence halls if they are not assigned to The Village should choose this option during Step 1 of the Village Housing Selection process.  Participants who choose this option are OBLIGATED to live on campus for the entire upcoming year, regardless of whether or not they are assigned to The Village.

Village Selection ONLY: Village-eligible students who only want to live on campus if they are assigned to The Village should choose this option during Step 1 of the Village Housing Selection process.  Participants who choose this option will be eligible for a Housing Deposit Refund if they are not assigned to The Village.

Village Squatters: In order to squat in The Village, a current Village resident must fill the entire townhouse with other current Village residents; all mates must match. Village "Squatters" can only choose from townhouses in which one member of the group currently lives.