College and Residence Hall Policies


Alcohol

Appliances
Care of Facilities
Disruptive Behavior
Drugs
Fire Safety
Fire Drills and Evacuation
Fire Detection/Fighting Equipment
Furnishings and Decorations
Electrical Load
Fire Safety Inspections
Fire Safety Information and Education
In Case of Fire
Guns, Explosives, Flammables
Housekeeping
Keys
Lofts
Noise
Overnight Guests
Pets
Security
Smoking
Visitation
Windows

Alcohol
The residential alcohol policy is governed by the Alcohol and Other Drugs policy as stated in the College Policies section in the Student Handbook. The College permits individual consumption and possession of alcoholic beverages by individuals who have attained 21 years-of-age and prohibits consumption by persons under 21; this includes, but is not limited to, possession of empty alcohol containers. If, at any time, alcohol is found in a residence hall, room, suite or apartment, all individuals in the presence of alcohol (i.e., guests, visitors, residents, etc.) may be found in violation of this policy. Drinking contests/games and all other forms of excessive drinking are prohibited in residential facilities. Consumption from or possession of open containers of alcohol is prohibited in public areas of residential facilities. Group consumption of alcohol in residential facilities may occur only at registered events as explained in campus guidelines. Refer to the Alcohol and Other Drugs section of the College Policies chapter of the Student Handbook for the complete policy description.
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Appliances
The department’s policy on appliances reflects an effort to find a balance between the typical resident's use of their assigned room and the need for health and safety standards. Residence hall rooms are more than bedrooms; however, they are not appropriate for meal preparation. The appliances appropriate for use in resident rooms are those such as lamps, computers, hair dryers, irons, compact refrigerators, televisions, stereos, etc. Appliances used for meal preparation (such as microwaves) which operate at cooking temperatures are prohibited because they compromise the health and safety of the residents of the building. Residents may not possess any food-preparation appliances except popcorn poppers, coffee makers and hot pots and those appliances are permitted only if they do not have exposed heating elements and are UL approved.
All electrical appliances must be UL approved and must be in good working order. Air conditioners, space heaters and baseboard units of any type, except as may be provided by the College are prohibited.
Any prohibited appliance found in resident rooms, suites or apartments will be confiscated by Residence Life and Housing staff and will not be returned to the owner.
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Care of Facilities
It is the residents’ responsibility to care for the condition of their assigned living units as well as other public areas including, but not limited to, bathrooms, elevators, corridors, laundry rooms, lounges, and their furnishings and equipment. Theft or littering of, or damage to, College property is prohibited. Students engaging in such behavior may be subject to College disciplinary action and/or arrest and will be held financially and legally responsible. Residents will be held financially and legally responsible for the condition of their assigned living units and assigned contents. The removal of College-owned furniture from a resident’s living unit or from a public area without staff authorization may result in a replacement charge and/or other disciplinary action. Structural modifications to the residential facilities, including the installation of wires or cords outside resident living units, are prohibited without prior written authorization from the Director of Residence Life and Housing. As part of their responsibility, residents of a facility are responsible for the actions of their guests whether or not those guests are students of SUNY Oswego.
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Disruptive Behavior (rev 9/13)
Disruptive behavior including: 1) harassment or creating a hostile environment through discriminations, intimidation, ridicule, or insult toward any person; 2) acts of prejudice or bias targeted toward a person or group; 3) physical abuse, assault and/or battery; 4) threats toward or intimidation of any person, or intentionally or recklessly causing harm or reasonable apprehension of harm; 5) creation of a condition or situation that endangers mental or physical health; 6) conduct which inhibits the peace or safety of members of the College community; 7) conduct related to the use, possession, or distribution of alcohol or other drugs are unacceptable and subject to disciplinary action. Students are prohibited from playing sports or rough-housing in the halls as this may disrupt the living/learning environment. Hall sports include, but are not limited to, tossing, bouncing, or kicking a ball or frisbee, roller blading, biking, using a scooter, using nerf gun, water guns or water balloons.
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Drugs
The residential drug policy is governed by the Alcohol and Other Drugs Policy as stated in the College Policies section of the Student Handbook. The use, possession, distribution or manufacture of controlled substances is prohibited on College premises. The possession and/or use of marijuana in one’s living unit is a violation of New York State Law, and any consumption of marijuana in a public area is a criminal offense. If, at any time, drugs are found in a residence hall, room, suite or apartment, all individuals in the presence of drugs (i.e., guests, visitors, residents, etc.) may be found in violation of this policy. Prohibited drugs or drug-related paraphernalia can be confiscated and may be used as evidence in campus judicial and/or criminal proceedings.
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Fire Safety (rev 3/30/13)
All individuals are expected to evacuate the building upon the activation of the fire alarm system. Failure to evacuate a building during a fire alarm and the theft or improper use of fire fighting, detection, and/or alarm equipment is prohibited. Furniture, decorations, and other items that increase the flammability of living units or public areas may be prohibited at the discretion of the Residence Life and Housing Staff. Included in this prohibition is the use of halogen, torchiere, octopus or tree-style, and lava lamps. Possession and/or ignition of combustible materials for the purpose of cooking, heating, lighting or display (including but not limited to candles, incense, and oil-burning lamps) is prohibited. Anything that is confiscated will not be returned. Setting fire is prohibited with the exception of designated fireplaces.
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Fire Drills and Evacuation (rev 3/30/13)
A. Fire Drills and Evacuation
Each residential community will conduct periodic fire drills to familiarize students and staff with the proper evacuation procedures and escape routes. Evacuation procedures and routes are posted on the inside of each door in residential rooms and throughout the buildings. All students should familiarize themselves with the evacuation procedures, know the location of all the exits in their living area and how to reach them in case they need to evacuate in total darkness. When the alarm sounds, all persons in the building are required to exit the building immediately and remain outside until informed by Residence Life staff members that it is permissible to return. There is a designated alternative shelter location for each residential community; in instances of inclement weather and/or prolonged evacuation, residents will be directed to the appropriate shelter facility. Failure to evacuate a building during a fire alarm is a violation of residential community rules and can result in disciplinary action.
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Fire Evacuation Procedures
In order to ensure the safety of all residents and visitors of the residential community, the following guidelines must be followed. When an alarm is sounded, all residents and visitors should:
1. Immediately put on hard-soled shoes and wear clothing appropriate to weather conditions, as evacuation may be for an extended period of time. Take a towel to cover the face. This will aid breathing if there is smoke.
2. Close all windows.
3. Check room door before opening to see if it is hot. Smell for smoke. If the door is hot or you smell smoke, it should not be opened. Seal the cracks at the bottom and sides of the door with a towel or clothing. If trapped call University Police, x5555, give the hall and room number and then go to the window to attract the attention of the fire department.
4. If there is no sign of prohibitive heat or smoke, leave the hall by the nearest exit, using the stairwells. Do not use elevators.
5. Vacate the building by the shortest, safest route, and gather at the designated area. Follow instructions given by Residence Life staff, University Police, and Fire Department Personnel. Remain outside until directed to reenter or proceed to designated alternative shelter.

Note: Possession or ignition of combustible materials for the purpose of cooking, heating, lighting or display is prohibited. Examples include candles, incense, oil burning lamps, stereo and torchiere-style halogen lamps, and microwave ovens. Prohibited items will be confiscated and not returned.
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Fire Detection/Fighting Equipment (rev 9/13)
Each residential facility is equipped with heat and smoke sensors, fire extinguishers and fire alarm pull boxes. Residents should familiarize themselves with the location of this equipment upon moving into a residential community. Tampering with any fire protection equipment is prohibited. Intentional activation of alarm systems for any reason other than reporting a fire is strictly prohibited.
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Furnishings and Decorations (rev 3/30/13)
Furniture, decorations and other items which increase the flammability of residents' rooms or public areas may be prohibited at the discretion of Residence Life staff. Excessive amounts of combustible wall decorations are particularly dangerous in that they can promote rapid flame spread in the event of a fire. Suspending combustible materials, such as fishnets, parachutes or tapestries, from ceilings is strictly prohibited. In common areas (i.e. bathrooms, hallways, and lounges) similar fire code regulations exist. Possession and/or ignition of combustible materials for the purpose of cooking, heating, lighting or display (including but not limited to candles, incense, lava and oil- burning lamps) is prohibited. Prohibited items that are found will be confiscated by Residence Life staff and will not be returned to the owner.
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Electrical Load (rev 3/30/13)
The following guidelines have been developed to prevent the overloading of electrical circuits which can create a life-threatening hazard.
1.Extension cords are acceptable for use only if designed with breaker or fuse protection. Commonly referred to as surge protectors, they must be plugged into a wall receptacle and may not be joined together to extend their reach. All cords must be UL approved and recommended for intended use, in perfect condition, and either 12 or 14 gauge.
a.If the appliance using the extension cord requires grounding (three pronged plug), only grounded extension cords shall be used.
b.The cord may not pass through wall openings, doorways, partitions, or under rugs.
c.The cord may not be spliced, tied in knots, wrapped around metal fixtures, or draped over pipes.
2.Heavy-load appliances, including corn poppers, must be plugged directly into permanent outlets by the cord attached to the appliance.    
3.Multiple outlet adapters (exclusive of extension cords permitted in 1. above) are not permitted.
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Fire Safety Inspections (rev 3/30/13)
Residence Life staff inspect all residential living units (including bedrooms) with advance notice at least once each semester. Residents are advised of any fire safety and health problems and the required remedy.
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Fire Safety Information and Education (rev 3/30/13)
The College offers a variety of opportunities and resources for students to learn about the various aspects of fire prevention. Students are encouraged to educate themselves about their personal fire safety needs. In addition to the information contained on this website, brochures and pamphlets, which provide detailed information, are available. Fire safety discussions will be a part of meetings conducted by Residence Life staff. Residence Life staff can also be considered as resources for such information. Any fire concerns should immediately be brought to their attention so proper preventative action can be taken.
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In Case of Fire (rev 3/30/13)
Should a fire occur, the standard procedure for fires should be followed:

1.    Notify the Fire Department by using the pull boxes. This notifies all residents of the need to evacuate the building.
2.    If the fire is very small (wastebasket, smoldering matter) you may try to fight it. Keep near the doors so you can escape. Stay low, away from heat and smoke. Aim extinguisher stream at base of fire. For floor level fires, sweep from edge of the room inward. If it is a wall fire, sweep from the bottom of the wall upward. Stay outside closets, etc. and shoot inward. Ventilate only after fire is completely out.
3.    Use good judgment. The above responsibilities should be undertaken with due attention to your own personal safety.
4.    Fire Extinguisher Use. The following information clarifies extinguisher type and use should it be necessary to put out a fire:
a.    Pressurized water extinguisher: Wood, paper, textiles, and other ordinary combustible materials.
b.    Carbon Dioxide (CO2) extinguisher: Flammable liquids such as oils, solvents, grease, paint, etc. Live or energized electrical or electronic equipment.
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Guns, Explosives, Flammables
Firearms, illegal weapons, firecrackers, explosives, harmful chemicals, and flammable liquids (i.e., oil-based paints, turpentine and gasoline) are not to be stored or used in or around the residential facilities. Internal combustion engines are prohibited within the buildings.
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Housekeeping
Residents are expected to maintain a level of cleanliness in their living units compatible with reasonable health and safety standards. The College reserves the right to establish and enforce those expectations for individuals in order to ensure reasonable compatibility with other residents of the living unit as well as health and safety. All residents are required to participate in the residential recycling program.
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Keys
Each resident is assigned keys, lock combinations and/or access cards when checking into residential facilities and is responsible for the return of keys upon termination of residence. Loss of keys will result in charges for replacement. Unauthorized duplication of keys is prohibited; sharing pin codes and/or combinations is the equivalent of an unauthorized key duplication and also prohibited. Residents are prohibited from using, or having in their possession, pin numbers, combination codes, keys or identification/access cards which have not been assigned to them by the College.
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Lofts
Many students wish to raise the height of their beds to allow for more storage or living space. Our residence hall beds can be positioned at several different heights, creating more storage and/or greater flexibility for room configuration. You can request that your bed be positioned at a specific height by returning your completed Loftable Furniture Layout Options form available on our website.
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Noise (rev 9/13)
Sunday through Thursday nights, quiet hours begin at 10:00 p.m. and end at 10:00 a.m. the following morning. Friday and Saturday nights, quiet hours begin at 12:00 a.m. (midnight) and continue until 10:00 a.m. the following morning. Courtesy hours are observed 24 hours per day. Individual halls and living units may extend quiet hours or establish specific additional quiet hours at their discretion and/or through the Community Living Agreement. Quiet hours are observed 24 hours per day during the week before and the week of final examinations. Residents are expected to defer to approved activity at all times.
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Overnight Guests
Residents may have overnight guests with the consent of all residents of the living unit for a maximum of three consecutive days (72 hours). Guests and hosts must observe the registration requirements of each residential community and the resident host assumes full responsibility for their guest's behavior. Registration forms for overnight guests can be obtained at the front desk of every residential community. The frequency of guest visits is subject to review by the RHD/AHD/VCD and limitation by the College. Refer to the Student Conduct section of the Student Handbook for the complete policy description.
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Pets (rev 9/13)
Neither residents nor their guests may bring animals or pets of any kind into the residential community except as specified in the pet policy. Permission of all roommates and the written approval of the RHD/AHD/VCD must be obtained before any animal is brought into the building. In The Village townhouses, fish in aquariums up to 20 gallons are the only pets permitted. Please read more in the Resident Student Handbook.
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Security
Security is a community issue which depends upon the complete cooperation of every resident and his/her guest(s). Residents are responsible for the general security of their residential community. Acts which compromise building security are prohibited (i.e., propping open exterior doors normally locked for security purposes). Entering rooms assigned to other students or non-public areas such as mechanical rooms or desk areas without appropriate authorization is prohibited.

Access to residential facilities beyond the lobby/Commons areas is limited to residents, resident's' invited guests and authorized College staff. When students become residents of a community, they are issued an I.D. sticker for placement on the front of their student I.D. This sticker provides for easy verification as a resident of that community, thus facilitating easy entry into their assigned community. When moving from a residential community, students must present their student I.D. card so the residential community sticker can be replaced (keys to that community must also be surrendered at sign-out).

*All exterior doors except the main entrance are locked by 7:00 p.m. Persons who leave a locked exterior door open are endangering the security of residents and their property. Anyone observed or proven to have done so is subject to disciplinary action.
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Smoking
Smoking is prohibited inside, and outside within 20 feet of, all residential facilities. (The College may become smoke and tobacco-free during the 2013-2014 academic year. If so, this policy will change.)
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Solicitation and Sales in Residence Halls
All kinds of sales and solicitation by students or private commercial enterprise in residential facilities are prohibited without the prior approval of the Residence Life and Housing Office and the appropriate residential community student government. Included in this ban is the use of a residential community telephone number as the contact for responding to an advertisement. Exceptions to this ban are limited to activities conducted by the residential community governments and charitable sales or collections approved by the Director of Residence Life and Housing.
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Neither residents nor non-residents are allowed to advertise, solicit, or sell in campus residential facilities except by direct mail to residents and posting on designated bulletin boards. Unauthorized solicitors will be confronted by the Residence Life staff and asked to leave the premises immediately.
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Telephones
Provision of telephone service to students who occupy College-owned & maintained residential facilities is subject to federal, state, and local regulations as outlined in the telephone service agreement. Fraudulent use and/or misuse of the College-owned telephone system including voice mail is prohibited.
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Visitation & Guests (rev 3/30/13)
Residents may host visitors in their residential community during the a.m. or p.m. hours with the consent of their roommate and/or suitemates/townhousemates. In order to aid in protecting personal safety, personal property and the right to privacy, the following definitions and procedures apply:

1. A resident of a community is one who is officially assigned to that community, has paid his/her room and board fees or has had those fees deferred by the Student Accounts office, has been issued appropriate room and building keys/codes by the building staff and has a completed Room/Townhouse Inventory & Condition Record on file in the residential community office.
2. A visitor is any person not a resident of that particular residential community.
3. All visitors must have a resident of the community they are visiting as their host.
4. Visitors between the hours of 8:00 a.m. and 12 midnight must proceed directly to their host's room and upon leaving proceed directly to the main exit. Visitors between the hours of 12 midnight and 8:00 a.m. must be met by their host at the front desk of the hall or main entrance to the townhouse. Phones are provided between the outer and locked inner front doors of each residence hall.
5. The resident host is responsible for assuring that the visitor knows and adheres to College and residential community rules and regulations. The host and visitor are subject to disciplinary action for failure to comply with the rules. The host may be held responsible for the actions of his/her visitor which may include receiving disciplinary charges when the guest violates College policy and/or residential community rules and regulations. Further, the Residence Life staff may ask a visitor to leave the building whenever that visitor's presence is determined by the staff member to be disruptive to the residential community.
6. It is the obligation of every resident to immediately report to the Residence Life staff or University Police the presence of any nonresident not hosted by a resident and not complying with these regulations.
7. Residents should attempt to resolve roommate conflicts stemming from visitation on a personal basis; however, mediation support will be provided by the Residence Life staff as needed.
8. Visitors will not be permitted if staff determine that their presence prohibits reasonable access to and use of the room/suite/townhouse by roommates/suitemates/townhousemates, or the visitor's presence is determined to be disruptive to other members of the community.
9. Visitors may only use residential community rest room facilities designated for use by persons of their gender.
10. Each residential community government has the option to further restrict visitation.
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Windows (9/13)
The removal, loss of, or damage to a window, screen or window stop from student rooms or public areas in a residential facility is prohibited and may result in an installation and/or replacement charge and disciplinary action. The placing of any objects outside the window, including aerials and similar equipment, is prohibited. Residents are prohibited from being on building ledges or roofs. Throwing objects from windows is prohibited. Opening of security screens except in emergency situations is prohibited. Refer to the Student Conduct section of the Student Handbook for the complete policy description.
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rev 9/13