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The Reserve Collection is located at the Circulation Desk in Penfield Library. The purpose of this service is to provide controlled access to books and articles which faculty have designated as required reading for the students enrolled in their courses.
A SUNY Oswego ID or Penfield Library card must be presented in order to sign out reserve materials. Most reserve materials are restricted to a two hour loan; some may be taken home overnight if the faculty member teaching the course has so requested.
Faculty members wishing to place materials on reserve should contact the Reserve Clerk on weekdays, or simply bring the materials to the Reserve Desk any time the library is open. Items placed on reserve should be required reading for all class members. Please do not assign reserve reading until informed by the Reserve Clerk that materials have been processed and are available for students to check out. At the beginning of the term, this may take a few days.
All items on reserve must meet Fair Use standards of the U.S. Copyright Law (section 107).
It is the responsibility of the instructor placing material on reserve at the library to abide by copyright guidelines.
Types of Materials
Circulating Materials:
Library materials which are part of the circulating collection may be placed on reserve. We cannot put on reserve: reference materials, materials housed in Special Collections, or entire issues/volumes of periodicals.
Personal Materials:
Personal copies of books may be placed on reserve. Personal books will be treated so that they can be controlled by our security system. This does not harm the books. The library will not be able to replace any stolen or mutilated material.
Photocopied Materials:
Photocopies of periodical articles, parts of books, exams, projects, or homework assignments may be placed on reserve. No more than 5 copies per title may be placed on reserve. As a general rule of thumb, we suggest one copy of an article for each 10 students registered for the class. Supplying the photocopies is the responsibility of the faculty member; the library staff is not able to copy for you.
Reference Materials:
Materials housed in the Reference Room or at the Information Desk may not be put on reserve. If a class assignment requires the use of a specific reference book, please notify the Head of Reference. For the convenience of the students and in creased accessibility and security, the reference book may be housed on the Ready Reference shelves behind the Information Desk. Students may request use of these materials from the librarian at the Information Desk.
Materials from Other Libraries:
Materials belonging to another library may not be placed on reserve without written approval by an authorized person at that library. Materials borrowed through Interlibrary Loan at Penfield Library may not be placed on reserve under any circumstances.
Submitting Your Requests
To initiate the process of putting materials on reserve in the library, complete the top portion of the Reserve Form. Copies of the form are available from the Reserve Desk. Deliver the completed form and all the materials you want to put on reserve to the Reserve Desk.
Details --
Loan Period: - your choice
2 hours:
(items may be taken outside of the building or to the 24-hour room)
2 hours, Library Use Only:
(items must be used in the building; may not be taken to the 24-hour room)
4 p.m. overnight:
(2 hour use during the day; after 4 p.m. may be borrowed until the library opens the next day)
8 p.m. overnight:
(2 hour use during the day; after 8 p.m. may be borrowed until the library opens the next day)
Overdue fines accrue at the rate of $1.00 per hour per item, maximum $25.00 maximum per item. Library staff will contact you if an item is significantly overdue.
Removal Date
This is the date the material is no longer needed on reserve. All materials will automatically be removed from reserve at the end of the semester, unless an extension has been requested.
If the form is not completed or the material is not brought with it, we will be unable to process your request. The form will be returned to you. To avoid misunderstandings, no requests can be taken by phone.
Processing Time
Early submission is encouraged; materials are accepted throughout the semester. At the beginning of the semester, processing may take several days depending upon the volume of material received. In all cases, please allow at least two days before assign ing the material to your class. No requests are processed after 4:00 p.m. or on weekends.
When your request has been processed, the carbon copy of the reserve form will be returned to you.
Using Reserve Materials
Reserve books are arranged on the Reserve shelves in call number order. If the book does not already have a call number, a number will be assigned based on a truncated combination of your name and the course number.
Reserve photocopies/files are housed in filing cabinets located near the Reserve Desk. They are filed according to an assigned call number based on a truncated combination of your name and the course number.
A complete list of materials on reserve is maintained in notebooks at the Reserve Desk. The lists are arranged by the instructor's last name.
Reserve materials are included in the library catalog, and may be searched by the course number, instructor's name, author, and/or title.
A SUNY Oswego ID or Penfield Library card must be presented in order to sign out reserve materials.
Reserve materials must be returned directly to the Reserve Desk - returns to the outside book drop may result in an overdue fine.
Confidentiality
The Library Confidentiality Act (7B McK 4509 [CPLR 4509]) protects the privacy of users of library materials. Under this law we may not disclose any circulation records, including reserve records, without a subpoena or a court order. Please do not ask us to provide you with a list of students who have read the reserve material.
If you have any questions concerning reserve policies, please contact the Reserve Clerk or the Head of Circulation at 315-312-2560.
Circulation Services Main Page
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