Placing Materials on e-Reserves
The procedure for placing items on e-Reserve is nearly identical to placing hardcopies on reserve:
- Fill out the reserve form
- Sign the e-Reserves agreement
- Bring your photocopies to the reserve desk or send them online
The library staff should have the materials uploaded within the week. As always, the sooner the materials are brought in, the sooner they can be uploaded to the server. Faculty will be supplied with passwords and instructions after the material has been uploaded successfully. Faculty are responsible for passing that information along to the students. We recommend copying the instruction sheet and distributing it to your students. Again, e-Reserves staff require at least a week to put materials on e-Reserve.
All e-Reserves must be for educational purposes, and must be made available only to the students in that specific course. e-Reserves should be supplemental work, not required reading. The professor assumes responsibility for this distinction.
E-reserve items may be submitted as e-mail attachments, for your convenience. They may NOT be items that have come through Inter-Library loan for the express purpose of putting on e-Reserves.
Faculty are responsible for providing copies of the materials to be placed on e-Reserve. Database URL's can also be sent as per instruction sheet, Providing a URL to a journal article for e-Reserves. These should be copies that are clear and legible. The quality of copies deposited is directly proportional to the quality of the e-reserve file. Original materials will not be accepted, we require photocopies. These materials must be accompanied by full bibliographic data (including which database, journal, or monograph the work is coming from) in the event that these items need to be cleared by the Copyright Clearance Center. Original works, created by faculty, staff, or students require a signed release form.
Penfield Library reserves the right to deny materials that either violate copyright, or prove to be too costly.
The library will not fund items from semester to semester that are not being used. Using the same materials from semester to semester mandates securing copyright permission for these items, regardless of Fair Use.
e-Reserves must obey the following guidelines to be considered Fair Use:
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No more than 10% or one chapter from a book
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One article from a periodical issue or a newspaper
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One short story, short essay or short poem (250 word maximum) regardless of collection or anthology
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One chart, diagram, graph, drawing, or picture from a periodical, book, or newspaper
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No more than 10% or 3 minutes from a motion picture
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No more than 10% or 30 seconds from a music recording or music video
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The purpose or character of the use; including if said use is of a commercial nature or nonprofit educational purpose. Any use that detracts from the earnings and/or market value of a work must be denied. Note: educational use can be construed as "for profit", although this is usually not the case.
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The nature of the copyrighted work
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The amount and substantiality of the work in relation to the whole. It is possible to be in violation of Fair Use if more than is needed is used.
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The effect of the use upon the potential market for or value of the copyrighted work
