Category Archives: LakerApps

CTS Teaching Approximately 20 Sessions During Winter BreakOut

CTS will be teaching approximately 20 sessions on various topics during the 2013 CELT-sponsored Winter BreakOut being held from Jan. 16 – 25.

Michael Pisa, interim Chief Technology Officer had this to say in regards to the department’s participation,

“CTS is offering a rich menu of technical trainings during Winter BreakOut scheduled for January 16-25.  If you haven’t been to the Cyber Security Awareness training, don’t miss Tyler Wrightson from GreyCastle Security.  He teaches a very engaging training and certainly gets you thinking about cyber security at work and at home.  If you are looking for ways to become more productive in your use of LakerApps Gmail, Calendar and Drive, we have a number of short sessions geared towards specific features that can do just that.  If you’ve been thinking about lecture capture for recording your classes, make sure to attend the introductory session.  Elluminate web-conferencing continues to gain ground for those interested in synchronous online meetings.  Elluminate will be upgraded to Blackboard Collaborate in Summer 2013, so if you are already using Elluminate, be sure to attend the preview session.  Lastly, we always have a lot of projects we are working on in CTS.  Come to our ‘CTS Projects’ session to learn about those that may affect you, your department or the entire campus. Hope to see you there!”

Below are the sessions CTS will be offering.  Be sure to click on the session name to read the full description of the course.  If you’d like to attend a session, be sure to register, using the “Register” link!

Cyber Security
Tyler Wrightson from GreyCastle Security will be back on campus January 16th giving two additional Cyber Security Awareness trainings.  He was on campus in October and November giving a knowledgeable and engaging training for faculty, staff and students on many security topics ranging from passwords and social engineering to mobile device and physical security for both work and home.  See our article entitled: “Did You Miss the Cyber Security Awareness Training?”

Elluminate
Elluminate Web-Conferencing has been used on campus for conducting synchronous online meetings for a variety of purposes including courses, meetings, workshops and more.  Elluminate will be upgraded to Blackboard Collaborate during Summer of 2013.  If you are a current Elluminate user or will be for the Spring, please attend the preview session to learn more about it.

CTS Projects
Come to the CTS Projects session to learn about the projects CTS is currently working on and those being planned that may affect you, your department or the entire campus.

Lecture Capture
CTS officially released the Panopto lecture capture service in specific rooms during the Fall 2012 semester.  We have an introductory session for those that would like to learn more about the service, how it works and how it is being used.  We also have an advanced session for those that have already been using the service that will show more advanced features and uses of the system.

Captioning
If you are working on a multimedia project and need to caption it, be sure to attend the following:

ANGEL
Have an ANGEL Question you’d like answered? Want to see how to use a certain feature?  Maybe you’re just having a problem you can’t fix?  Our team of local experts can help you out.

LakerApps
We have a number of LakerApps sessions geared towards making your life a little more productive.  Learn about specific features that could make it easier to read and compose email, create meetings and get notified of them, work and collaborate on documents:

Tech Tips graphic.

Tech Tip

Have some important events on your LakerApps Calendar that you wished stood out from the rest?  Give it a special color.

While viewing the details of an event, click a color in the “Event Color” section.  A small palette of colors is available.  Save the event.  When you view your calendar, especially in “Day” or “Week” view, you’ll see your event stands out from the rest.

 

Check out the new look of LakerApps powered by Google.

LakerApps’ New Look Now Permanent

Over the course of the Fall semester newsletters, we have been letting users know that Google has been working on changing the interfaces of their Gmail, Calendar, Docs and Sites apps.  Google allowed users to preview the interface and then switch back to the “classic” look for a temporary time frame.  Google has now made the new look permanent across all apps.

 

Google also announced that it would no longer be supporting older versions of Firefox and Internet Explorer (IE).  If one of the apps is not working properly for you, please refer to our December Newsletter article title “Google No Longer Support Older Firefox and IE Versions” for information on how to see what version you are using and how to upgrade.  Please note that CTS upgraded all older versions of Firefox to version 7 on all SUNY-Oswego owned computers in December.

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Did You Know?

Did you know you can use LakerApps Gmail when clicking an email address on a web page viewed with the Firefox browser?  Did you know you can send email to your entire class when in myOswego?  There is just one small configuration change needed in Firefox to make it all happen.

From the Firefox Tools menu select “Options” then click on the “Applications” tab and scroll down in the list of applications until you see “mailto.” Under the Action menu, select “Use Gmail.” Now when you click on an email link in a web page, it will allow you to send your message using Gmail. If you are not currently logged into LakerApps at the time you click on the email link, it will first ask you to login and then direct you to a compose window to compose and send your message.

All faculty and staff who receive a new machine will have this change automatically applied to their Firefox browser.

With this change applied, faculty may now use myOswego to send email to their entire class.  The HELP links for Detail Class List and Summary Class List within myOswego have been updated to outline how to send email to the entire class.  In addition, a reminder has been added to the top of each page outlining how Firefox can be used to email the class. There are no known restrictions for class size when using LakerApps Gmail.

Featured Article: There’s a New Look Coming to a Google App Near You!

It is expected that Google will be introducing a new look to the LakerApps suite of applications for all users in the December/January timeframe. This includes the Gmail, Calendar, Docs and Sites apps.

In June of this year, Google announced it would be working on creating new user interfaces for its primary applications.   Google cites three primary reasons for making these changes.  Focus for streamlining a new look across all the apps and reducing clutter, elasticity for consistent user experience no matter what device you are using – computer, tablet or mobile, and effortlessness for incorporating the latest technologies in their products to quickly bring new features to users.  Google has also been working diligently to make their products more effective for users with disabilities who may be accessing them through adaptive or assistive technologies.What does this mean for users?  It means a more consistent look across all the apps and across all devices whether you are using them on a PC, a tablet computer (like an iPad) or a smartphone.  It also means a little bit of change…

Since their announcement in June, Google has been letting users preview the interfaces and provide feedback on what they like and dislike about the changes.  Google is then incorporating any necessary revisions to be included in a final product release.

For our LakerApps suite of applications, the preview option is currently available for all four applications – Gmail, Calendar, Docs and Sites.   The FAQ article on the Google Apps New Look page describes how you can opt-in to the new interface for each app and then also how you can opt-out of it to continue using the “classic” interface.  CTS encourages you try the new look.

While you can opt in and out of the new interfaces right now, it is expected that the new interfaces will become permanent in the December/January timeframe with Docs and Sites going permanent in December, and Calendar and Gmail in early January.  You will actually see the new look in Gmail mid-December as the default look, but will still be able to opt-out of it until January. Once they become permanent, the options to switch to the “classic” interface will no longer be available.

You should also be aware that Google is no longer supporting Firefox 3.6 and below nor IE 7 and below with its applications, especially the new interface for Gmail.  If you are using one of these browsers, please see the article “Google No Longer Supporting Older Firefox and IE Browsers.

For more information about the interface changes in each of the apps, please visit the Google Apps New Look Page.

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Using Mail Links with LakerApps Gmail

Are you a LakerApps Gmail user and wished when you clicked an email link in a web page that it would just use Gmail rather than asking you to launch Microsoft Outlook or Thunderbird?  Well, now you can, at least with the Firefox browser.

To integrate Firefox with LakerApps, there is a simple configuration setting that needs to be done.  From the Firefox Tools menu select “Options” then click on the “Applications” tab and scroll down in the list of applications until you see “mailto.”  Under the Action menu, select “Use Gmail.”

Now when you click on an email link in a web page, it will allow you to send your message using Gmail. If you are not currently logged into LakerApps at the time you click on the email link, it will first ask you to login and then direct you to a compose window to compose and send your message.

All faculty and staff who receive a new machine will have this change automatically applied to their Firefox browser.

New Features Available in LakerApps

If you’ve been away for the summer (or even if you haven’t), you may not know about some of the new features that Google has introduced to our LakerApps suite of products.  We thought we’d mention some of the cool ones here for the Gmail, Calendar and Docs apps. But don’t think this is the end of the new and/or improved feature list! You can expect more to come in the future as Google continuously works on improving their products.

Gmail:

  • More Space:  If you were getting close to your 7GB space limit for your email, no worries. Google recently increased all Google Apps for Education users mail space from 7GB to 25GB.  Thank you, Google!
  • Nested Labels:  If you organize your email, then you probably have used labels. Labels are similar to folders and allow you to take email out of your inbox and store them into categories you specify for later access. Previously, you could not group your labels together to create sub-labels. Now you can. When you create a new label you will have the option of grouping it under an existing label.  If you’d like to nest existing labels, go to your Mail Settings->Labels and then edit the Label you want to nest.  You will see an option to nest it.  Learn More
  • Inbox Styles:  You can now choose what mail messages you want to see at the top of your inbox each time you login.  Perhaps you want to see your Starred messages first or your Important messages.  Simply click on the option you would like to improve your mail reading efficiency!  Learn More
  • The People Widget:  This new widget shows up on the right hand side of any mail message you are viewing.  What you will see in this column is more information about the people involved in the conversation. As you click on a person’s name you will see  recent email communications with the person and if you have any shared documents or upcoming events with them.  You can also easily chat with them and send them email. Learn More
  • Call Phone:  In the chat area of Gmail, under your name will be a “Call phone” listing.  This new feature within Gmail allows you to make phone calls over the Internet.  Domestic calls are free through 2011 as well as calls to Canada.  Learn More

Calendar:

  • Appointment Slots:  This is one of the biggest new features Google introduced over the summer for Calendar, but won’t actually work in our SUNY Oswego domain until late September.  Everyone will  have the ability to create a block of time on their calendar where people can sign-up to meet with you.  Does Office Hours ring a bell?  Appointment slots is perfect for that.  Learn More
  • Color-Code Events: Ever wanted to categorize events by color or just wanted that really important one to stand out?  You can now color code your events.  Learn More
  • Default Meeting Length: If you often have to adjust the default event length of meetings when you create them, you can now make your most common event length your default through the Calendar Settings.   Learn More

Docs:

  • Google Cloud Connect:  This is a very cool feature now available for use with Microsoft Office.  Ever wanted to share a MS Word document in Docs, but still continue to work on it in Word without having to upload a new version to Docs each time you made changes?   If you install Google Cloud Connect, you can continue to make those changes in Word and with a click of a button have them automatically synced to Google Docs.  Oh, and it works with Excel and PowerPoint too! Learn More

To keep up on Google’s new feature releases, visit their What’s New in Google Apps? page.

New Interfaces Coming to LakerApps

As mentioned in the “New Features Available in LakerApps” article, Google continously strives to improve features in each of their applications.  We don’t always know what Google is working on next, but we do know of one change coming soon – new interfaces for the Gmail, Calendar, Docs and Sites apps. Google specifies three primary reasons for making this change.  Focus for streamlining a new look across all the apps and reducing clutter, elasticity for consistent user experience no matter what device you are using – computer, tablet or mobile, and effortlessness for incorporating the latest technologies in their products to quickly bring new features to users.At first the new interface will be an opt-in setting for some of the apps.  This will allow you to preview the new interface before it becomes permanent.  Google has provided us with some preview snapshots and tentative timelines on when we will start seeing the new interfaces in our own LakerApps.

For Gmail, a user opt-in preview will not be available for our SUNY Oswego domain, however we have a snapshot of the new interface below.  Google will permanently release it to our domain in October.

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Users can currently opt-in to the new interface for Calendar.   Just click on the “Try the new look” link in the upper right of the page.  If you want to switch back to the original one, click on the “Use the classic look” link in the same spot, but you will only be able to use the classic look for another month or so.  Google will permanently release it to our domain in October.

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For Docs, user opt-in is scheduled for sometime in August.  We have no permanent release schedule as of this writing.

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The Sites app is scheduled for user opt-in sometime in August.  We have no permanent release schedule as of this writing nor does Google currently have an interface preview snapshot.To keep up on Google’s updates to the interface changes, visit their New Look for Google and Google Apps page.

 

 

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Professional Development

Instructor-led workshops for the fall semester are currently being planned.  Look for sessions on LakerApps Gmail, Calendar, Docs and Sites, Word 2010, Excel 2010 and Powerpoint 2010, multimedia creation, introduction to Apple’s new operating system called Lion, introduction to Windows 7 and more.  CTS Workshops are freely available to all SUNY Oswego faculty, staff and students. Look for online registration on the CTS Training site.

Self-paced, on-demand tutorials are also available from our iTunes U site.  Tutorials covering Microsoft Word 2010, Excel 2010, PowerPoint 2010 and LakerApps Sites are currently available.

Other technical training opportunties:

  • ANGEL workshops are available from the main ANGEL website.
  • Updating your department web site with Ingeniux workshops are available at the Ingeniux Training site.
  • The Skillport e-learning software is available to all faculty, staff and students.  Skillport includes business and technology-related courses (including Office 2010) as well as courses and test preps needed to prepare you for many business and technical certifications.   Get started at the Skillport home page.
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Tech Tip

If you’re like us, you are subscribed to numerous mailing lists. Often, some of the discussion threads are irrelevant or uninteresting, but you don’t want to unsubscribe from the mailing list in order to avoid them.

Luckily, Gmail has a “mute” feature that will allow you to suppress these discussions from your inbox. Simply select a conversation and choose “Mute” from the “More Actions” menu.

More on this feature can be found on Google’s help page:

http://mail.google.com/support/bin/answer.py?answer=47787