Microsoft Office 2016 Available for Installation

Microsoft Office 2016 replaces both Microsoft Office 2013 for Windows and Microsoft Office 2011 for Mac OS. Faculty and staff who would like to upgrade to Microsoft Office 2016 on their SUNY-owned computer may do so provided system requirements are met.

Office 2016 for Windows
Please note Office 2016 is the standalone version of Office. The standalone version is an enterprise version that is a one-time install. It differs from the subscription based Office 365 available for home use.

There are not a lot of interface changes from Office 2013 to Office 2016. The main changes seem to be in the area of collaboration. If you use Microsoft’s OneDrive storage, you may now share and edit files in real-time with others. Computerworld’s “Review: In Office 2016 for Windows, collaboration takes center stage” provides more specific information.

Office applications available for the PC include Word, Excel, PowerPoint, Outlook, Access, Publisher, and OneNote.

Office 2016 for Mac
The biggest change in Office 2016 from 2011 is the replacement of the menus with Microsoft’s ribbon interface. This now makes the versions for both Windows and Mac OS consistent. In addition, integration with OneDrive is available for storage.

Computerworld’s “Review: Office 2016 for Mac offers a new interface and better features” gives a nice summary of the changes and added features.

Office applications available for the Mac include Word, Excel, PowerPoint, and Outlook.

How do I upgrade?
If you are interested in upgrading, please follow these steps:

Verify that your system meets the requirements:

– For Windows: please check the “Office Standard 2016 and Office Professional Plus 2016” section of Microsoft’s system requirements.

– For Mac: please check the “Office Home & Student 2016 for Mac and Office Home & Business 2016 for Mac” portion of Microsoft’s system requirements. Please note: Mac OS 10.10 (Yosemite) is required.

For PC Users:

– Please follow the instructions in our “How to: Install Office 2016 on SUNY-owned PCs” article. It will walk you through how to easily uninstall any existing versions of MS Office and then install Office 2016.

For Mac Users:

– Please note that Office 2016 is independent of any other Office versions you may already have installed. Therefore, you do not need to uninstall any previous versions.

– Download the Office 2016 installer from Microsoft’s website.

– Install the application. This will put it into a trial version.

Call the Help Desk, 315.312.3456, to serialize the install. This will take Office 2016 out of trial mode into a fully licensed install.

If you have any questions or need assistance at any point in the installs, please call (315.312.3456) or email the Help Desk.

Please note Office 2016 was updated in all of the computer labs and classroom computers for the fall 2015 semester.

Training
For those wishing to formally learn more about using Office 2016, Microsoft has trainings for various programs at their online Office Training Center. In addition, “Office 2016 for Educators” is a course available on the campus lynda.com subscription.

Home Use
Office 365 is available for use on up to (5) of your personal devices at no charge. Please see our related article, “Get Office 365 for Free,” on how to get started.

Updates Over Winter Break Increase Network Capacity

A responsive, reliable and scalable digital network is a core requirement for the campus to reach our strategic goals. To deliver the five impacts the campus is focusing on require ensuring that faculty, staff, and students have access to the technical resources required to thrive. The series of network improvements CTS did over the holidays improves all three of these attributes and positions the campus for the next cycle of technology.

Sean Moriarty, Oswego State’s Chief Technology Officer said “I think the impact of the improvements will be noticeable to almost everyone on campus. Faculty in the classroom should see improved access to the Internet when they are using interactive mobile technologies or calibrated peer reviews. Staff working throughout the day should notice technologies they access from off campus are more responsive and students in residence should notice less congestion in the evening hours when they are studying or relaxing. We have not finished upgrading the network, as there are firewall changes still scheduled for March break, but we are in a better position than we were before the break.”

The illustration below encapsulates the changes that were completed. Network capacities were upgraded at building, core, and Internet aggregation points.

Winter 2017 Network Upgrades

 

Building Infrastructure Upgrades

Network traffic that leaves a campus building must travel to the campus core network to be routed correctly.  The network capacity in which to do this for each building is 1Gbps.  Over break, Rich, Shineman, Penfield, Lanigan, Tyler, Seneca, and Waterbury were each upgraded to a capacity of 10Gbps.

 

Core Network Upgrades

Since building capacity to the core was increased, network capacity within the core network also needed to be increased.  Our core network consists of three main aggregation points at three different locations on campus.  Traffic was traveling between those locations at 10Gbps.  They are now traveling at 80Gbps.

 

Internet Upgrades

In addition, the network capacity for traffic leaving the campus has been increased.  The network capacity to the Internet was upgraded from 2.7Gbps to 3.0Gbps.
Work will continue through the semester to upgrade the remaining academic buildings.  This will complete Phase 1.  Phase 2 will move to upgrading network equipment that directly connects end-user wired devices to the network.  This will start during summer 2017.   

Vawtrak Trojan Detected on Several SUNY Campuses

Some malware has been detected at several SUNY campuses that install a banking Trojan.  This kind of malware can steal your banking account credentials and gain unauthorized access to your financial accounts.

To keep yourself protected:

  • DO NOT open any attachments or click any links inside emails that you are not expecting, even if the email appears to come from someone you know.
  • DO NOT “Enable Editing”, “Enable Macros”, or “Enable Content” in any documents, unless you have verified that the email/attachment is legitimate by contacting the email sender directly via phone.  (Do not reply to the email to verify.)
  • Make sure your antivirus program is updating daily.

In most cases, suspicious emails can be safely ignored and deleted.  If you are uncertain about the legitimacy of an email, please forward it to the CTS Help Desk (help@oswego.edu).

Easy Access to Specialized Software With Citrix

Currently, many faculty use specialized software for their courses.  For example, Chemistry uses a program called Chemdraw.  Math uses SAS, Minitab, and Maple. SPSS is used pervasively across multiple disciplines.  Right now, this software is only accessible from certain computer labs.

Online students who are taking courses that require specialized software do not have an option of physically visiting campus to use the software.  Therefore, in many cases, they end up purchasing it on their personal computer, adding to the cost of their education.  

What if this software could be available to all faculty, staff, and students

  • without having to physically visit a computer lab,
  • without having to pay for it,  AND
  • it could be used easily primarily with using just a web browser at any time of the day from anywhere in the world on any type of device?

Well…we can.  It can be done with a technology called virtual applications.  The application is stored on a Citrix server.  A user from a PC, a Mac, a Chromebook, or even an iPad can use the Internet to run the application that they need.  

We like to compare it to how Netflix works.  When you access a show or movie on Netflix, it isn’t actually on your device.  It’s on a Netflix server and the content is being streamed to your device.  Virtual applications work the same way.  The software is not actually on your device, it is being streamed by the server.  
To get started using our Citrix virtualized applications including SPSS, SAS, Minitab, Maple, etc., you merely need a web browser, preferably Google Chrome.  Point it to https://citrixapps.oswego.edu, login with your Laker NetID and get started.  For detailed instructions, please visit our “How to Use Virtual Applications with Citrix” article.

Lab and Classroom Computer Updates

Several locations on campus received new equipment that was installed over winter break.  They are the following:

  • (25) new PC desktops for the Penfield Lobby area (first floor)
  • (3) new Mac and PC desktops for the Multimedia Rooms in Penfield 208 and 210
  • (45) new PCs for classroom podiums for the majority of classrooms in Shineman, Park, and the Metro Center

In addition, the following spaces receiver newer used equipment that was installed over winter break:

  • (12) PCs for the Penfield Quick Print stations and card catalog systems
  • (13) PCs in Park 205 for the Technology department
  • (4) PCs for the BASAC student stations for the School of Business
  • (4) PCs in Mahar 215 for the center tables in the classroom
  • (2) PCs in Mahar 307 for the Anthropology department
  • (3) PCs in Mahar 209 for the Anthropology department
  • (6) PCs for a lab in Building 20 for the Technology department

We’d like to thank all of our CTS folks involved in the configuration and installation of these machines to make the PC usage experience better in those locations.

Adobe License Changes Affect Access in Computer Labs

Due to licensing changes with the Adobe contract, CTS is unfortunately no longer able to offer Adobe Illustrator, InDesign, and Photoshop through the virtualized applications environment available at https://citrixapps.oswego.edu and through the Citrix Receiver.

If you are a SUNY Oswego employee, CTS can install any of these applications on your SUNY-owned device. PC users are able to self-install. Please review this article for instructions on how to do so. Mac users will need to call the Help Desk who will be able to remotely install the product for you.

If you are a student, the following labs on campus have the Adobe software locally installed:
Penfield Lab, Penfield 24 Hour Room, and Penfield Lobby, Marano Campus Center 207, the residence hall labs in Oneida, Hart, and Waterbury, and the departmental labs in Graphics, Communication Studies, and Technology.

For further information on all of the Adobe contract changes, please see our Adobe License Changes article.

Large-Scale Cybersecurity Attack Affects the U.S.

Earlier today, there was a large-scale cybersecurity attack is affecting most of the United States. This attack affects some of the most popular Internet websites, including, but not limited to Twitter, Spotify, Netflix, Amazon, Xbox Live, and the Playstation Network.

If you’re having trouble connecting to certain websites or online services, keep trying periodically throughout the night.

For more information on this cybersecurity attack, refer to this LA Times news article.

 

Adobe License Changes

Last year, CTS was able to purchase an Adobe Creative Cloud license for the campus that allowed us to install the Master Suite products on SUNY-owned equipment.  This is a subscription service that expires on 9/29.  Due to the subscription ending, we are now able to join the SUNY Adobe contract at a significant cost savings to the campus.  

There are a few changes related to this that you should be aware of:

  • The SUNY Adobe contract requires that a new serial number be used.  The existing license ends 9/29.  If you have had an Adobe product installed over the past year, you may receive an expiration notice upon launching an Adobe application.  If this is the case, please follow these instructions:
    • On a PC, please go to your start menu and choose “LANDESK Management”>“Portal Manager”.  A window such as the following will open up.  Check the “Adobe License Updater” and click on the “Launch” icon in the gray bar near the top of the listing of applications. This will update your software with the new serial number.

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On a Mac, please call the Help Desk so staff can remotely fix the serial number on your device.

  • The SUNY Adobe contract continues the Home Use Program.  This program allows faculty and staff to purchase the Creative Cloud for approximately $10 to be installed on a personal device.  Previously, the Home Use Program allowed the installation on (2) machines.  This has changed to (1) personal device.  
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  • The SUNY Adobe contract has a restriction on the number of licenses.  Due to this, we will be scaling back the number of computer labs it is available in to the following locations:
  •      Penfield Lab, Penfield 24 Hour Room, and Penfield Lobby,
    •      Marano Campus Center 207,
    •      the residence hall labs in Oneida, Hart, Waterbury, and Scales,
    •      the departmental labs in Graphics, Communication Studies, and Technology.  

If you would like to have Adobe installed in a particular lab not on this list, please contact the Help Desk.

If you have any questions regarding the new Adobe contract changes, please feel free to contact the Help Desk at 315.312.3456 or help@oswego.edu during normal business hours.

 

1st Annual CTS Phishing Tournament

logoSince October is Cybersecurity Awareness Month, Campus Technology Services will be holding our first ever Phishing Tournament.

The rules are simple – whenever your SUNY Oswego email account receives a phishing email, forward it to phishing@oswego.edu with the subject “Contest Entry”. For every unique phishing email you send to us, you will be entered into a drawing for an Amazon gift card.

The tournament will run from October 1st through the 30th. The drawings will take place on Halloween.

For more information, check out https://www.oswego.edu/cts/phishing.

Contact the CTS Help Desk if you have any questions at 315.312.3456 or email help@oswego.edu. Good luck!