About Inventory Control

The State of New York requires all State agencies to maintain a Property Control System. Albany based System Administration (SUCF.SUNY.EDU) developed the Property Control System (PCS) to provide uniformity in property accountability throughout the SUNY system. Policy and procedural guidelines for maintenance of the PCS are the responsibility of State University Construction Fund/State University of New York Central Administration and guidelines are updated as needed to meet the regulations of the Department of Audit and Control.

The New York State Governmental Accountability, Audit and Internal Control Act, Chapter 814 requires that all State agencies establish and maintain a system of internal controls and review. Inventory Control is subject to review by Internal Control mandates. These mandates include tagging new equipment, maintaining property records through annual audits (reinventories), distribution of information throughout the campus and proper disposal of State equipment.

The Purchasing Department, and subsequently Inventory Control, has been designated as the office(s) responsible for maintaining and perpetuation of campus inventory records. Administration has assigned this task to the Inventory Control Coordinator.