Procedures to Cancel Classes

When weather interferes with mobility on campus, the President or the President's designee will be faced with a decision to cancel classes at SUNY Oswego and the Education Center in Phoenix.

The President or the President's designee will consult with the Associate Vice President for Facilities and University Police Chief before making a decision. If possible, the decision to cancel daytime classes should be communicated to the Public Affairs Director by 5:30 a.m. to insure radio announcement before 8 a.m. classes. If possible, the decision to cancel evening classes should be made by 2 p.m. to insure radio announcement before 4:30 p.m. classes. Evening classes are those beginning at 4:30 p.m. and after.

External Announcement

The President or the President's designee will alert the Public Affairs Director of a decision to cancel classes (or, in the Director's absence, the Associate Director). The Public Affairs Director and Associate Director will send a message via New York Alert, post a message on the college Web page and SUNY Oswego Information Line (312-3333), inform Centro of Oswego, and call the stations authorized to report the college's class cancellations (TV Channels 3, 5, 9 and 10 in Syracuse and 50 in Watertown; the WRVO Stations - FM 89.9 to 91.9 throughout Central and Northern New York; Syracuse Clear Channels including WSYR 570 AM, B104.7 FM and Y94FM 94.5; and WHAM 1180 in Rochester). The stations have agreed that the Director and Associate Director of Public Affairs and the Vice President for Administration and Finance are the authorized callers from whom they will accept class cancellations. Once these calls have been made, the decision to cancel classes should not be reversed.

Internal Announcement

The President's designee will also notify internal campus authorities, as necessary: the President, the Academic Vice President/Provost, the Vice President for Administration and Finance, the Vice President for Student Affairs and Enrollment Management, the Vice President for Development and Alumni Relations, and the Switchboard. Facilities, University Police and Public Affairs should be alerted during the decision. The Vice President for Student Affairs will alert members of his division as he deems appropriate — Residence Life and Housing, Campus Information Channel, etc. If classes are in session at the time of the decision, the Provost will alert the Deans, who in turn will alert the academic departments.

OFF-CAMPUS CLASSES

The weather cancellation/closing policy governing the class site applies to off-campus classes. The decision to cancel events in an off-campus building, and the announcement, will be made by the operators of the building, not by administrators at SUNY Oswego.

Announcement of notification systems

The college community is informed how to find out when classes are canceled each fall in Campus Update and Student Notes, as well as online and in the Student Handbook, Faculty Handbook and college catalog. Faculty and students in off-campus classes are informed how to find out when off-campus classes are canceled in a bulletin prepared each fall semester by Public Affairs. The Public Affairs Director gives the bulletin to the Deans, the Dean of Graduate Studies and Director of Extended Learning for distribution to faculty teaching off-campus classes, who in turn distribute it to their students.

Revised and approved by President's Council 11/5/07