Present: Kestas Bendinskas- Chair, Al Stamm, Scott Steiger, Clair Putala, Pat Clark, Frank Byrne, Mary McCune, Matt Spindler, Jonel Langenfeld-Rial, Leigh Bacher, Jim McDougal, Brooks Gump, John Lalande, Rick Back, Taejin Jung, Kamal Mohamad, Rob Auler, Jack Gelfand, Michael Ameigh, Mark Morey

1. The meeting started at 8:10 AM.

2. Introductions/ description of SCAC- Kestas reviewed SCAC mission. All members introduced themselves.

3. Approval of Minutes and Agenda– some discussion of the salary reimbursement procedures for course release relevant to grant writing took place. Jack clarified these policies and cited the policy description posted on the ORSP website. Minutes from the last time were approved with one change- use “set” instead of “reduce” in the sentence “Finally, she is proposing to reduce set the required amount of salary reimbursement requested of sponsors to 10% per class.” Agenda was also approved.

4. Old business

• Rectangular schedule- Kestas met with the Provost. There was some discussion but no real changes are anticipated due to shortages of classrooms.
• Grants and awards- Kestas handed out new ORSP brochure overviewing grants and awards.
• Student travel grant update- report by James McDougal. We met with the Provost this summer setting up a single process for student travel grant awards. These forms are available online at the ORSP website and are still under revision. A more complete overview will be offered at the SCAC at a future meeting. Kestas thanked James McDougal, Leigh Bacher, Jack Gelfand, and Michael Ameigh for working on this during the summer.

5. New business

• Annual SCAC schedule- Proposal for SCAC to meet every second Wednesday of the month; breaks excluded. See the schedule attached.
• Grant application deadlines- Kestas reviewed universal schedule for grant applications. While actual dates will change the deadlines will occur at the same time every year (e.g., first Monday of November). The committee supported the “universal” deadlines for grants. The deadlines for Quest abstract submissions should be established. See the schedule attached.
• Faculty Grants- the process for submission needs revision. The current process is not web supported and some applications come in late. Kestas proposed that the submission comes in online and the routing form (sign off from Dean and Dept. Chair) comes in independently. Committee approved this idea.
• Sign up and goals for subcommittees- Kestas reviewed each subcommittee and all recommendations listed on the agenda by subcommittee.
  • Student SCAC- Convener: Leigh Bacher
  • Publicity/ quest- Convener: Rick Back
  • Advisory- Convener: Al Stamm
• Grad Student on the SCAC? Kestas proposed that we add a student rep on the SCAC. Committee liked the idea but would like the advisory subcommittee to think it through more.
• QUEST- Jack wants to review the process from the last year and the organization/management of QUEST. Jack would like to set up a framework and administrative structure for running QUEST. Recommendations are for the QUEST subcommittee to discuss this and return to the SCAC.

6. Announcements and Ideas- Mark Morey to distribute documents related to professional development and have a subcommittee related to COLT and professional development.

7. Adjournment- 9:05 AM.

Minutes respectfully submitted by

James McDougal, 9/12/07

See the next page for the schedule and the subcommittee lists.

Approved:

Student SCAC grant applications: Due on first Monday of November; Nov 5th 2007, 4:30 PM; Deliberation at Student SCAC on the second week of November; week of Nov 12th 2007

Student H. Daly award and also H. Daly Quest Paper deadlines probably have to be discussed and established better.

President's and Provost’s Awards for SCA Due on January 31st or the first working day after this date of every year, 4:30 PM. Deliberation at the selection committee on the third week of February; week of Feb 11th 2008

Faculty SCAC (Fall and Spring) and SFCCG (spring only): Due on fourth Monday of October; October 22nd 2007, 4:30 PM and on first Monday of February; February 4th 2008, 4:30 PM. Chair's signature one week later; Oct 29th 2007 and Febr 11 2008. Dean's signature one week later; Nov 5th 2007 and Febr 18th 2008. Sent to the Provost for web posting by next day; Nov 6th 2007 and Febr 19th 2008. Deliberation at SCAC on the week after TG break and the first week of March; week of Nov 26th 2007 and week of March 3rd 2008.

Meetings every second Wednesday of  the month, breaks excluded:  2007: Sept 12, Oct 10, Nov 14, Dec 5 (one week early or skip it); 2008: Febr 13, March 12, April 9, May 7 (election of the new Chair)

Quest: April 23, 2008 (+ award ceremony around that same time)

Proposed subcommittees:

o       Student SCAC- Convener: Leigh Bacher

Members: Leigh Bacher, Kathy Budd, Frank Byrne, Pat Clark, Fehmi Damkaci, Taejin Jung, Jonel Langenfeld-Rial, Mary McCune, James McDougal, Kamal Mohamad; ex officio- Kestas Bendinskas, Jack Gelfand, Michael Ameigh

o       Publicity/ quest- Convener: Rick Back

Members: Rob Auler, Rick Back, Julie Blissert, Shashi Kanbur, Ampalavanar Nanthakumar, Karen Shockey, Matt Spindler, Scott Steiger; ex officio - Kestas Bendinskas, Jack Gelfand, Michael Ameigh

o       Advisory- Convener: Al Stamm

Members: Tom Darvill, Brooks Gump, John Lelande, Melsome Nelson-Richards, Clair Putala, Al Stamm, Kestas Bendinskas; ex officio- Jack Gelfand, Michael Ameigh