Event Coordinator

Department of Campus Life

The Department of Campus Life at the State University of New York at Oswego invites applications for an Event Coordinator position. This is a full time staff appointment reporting to the Assistant Director of Campus Life for Event Management.

Posting Date: May 18, 2015

Review Date: Review of applications will begin June 1, 2015 and will continue until the position is filled.

Salary: Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time UUP professional staff, visit: http://www.suny.edu/benefits/

Date of Appointment: As soon as possible.

Description of Responsibilities: Will assist with student staff supervision, large scale event planning, day to day scheduling event programming/student development, and committee work. The Event Coordinator will work collaboratively with a wide variety of campus constituents and independently during evening and occasional weekend work hours. Additional responsibilities include:

• Recruit, interview, hire, train, evaluate and assess student building manager staff

• Large Scale Event Planning

           • Evaluate liability of event requests

           • Planning, scheduling, production of events

           • Provide quotes and contracts, coordinate invoices

           • Share event reports with appropriate service providers

           • Create event evaluations and assessment

• Scheduling; manage day to day schedule (data entry)

• Event Programming/Student Development

           • Design workshops, retreats and trainings for registered student organizations (RTO’s)

           • Establish and assess program goals, objectives and measurable student learning outcomes

In addition, this position will be expected to possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues.

Required Qualifications:

1. Earned Bachelor's degree

2. Experience planning and coordinating events, and providing quality customer service

3. Supervisory experience

4. Computer skills including the general use of word-processing, spreadsheet, email, and Web browser software

5. Excellent interpersonal, organizational, and oral/written communication skills

Preferred Qualifications:

1. Experience working with R25 or other scheduling software

2. Coordination of collegiate events

3. Master’s degree

To Apply: Submit a letter of application addressing qualifications, a copy of unofficial transcripts, resume/curriculum vitae, and contact information for three professional references to:


If you have any questions about the position, please call or e-mail:

Keith Davis, Search Committee Chair

315-312-2118 or keith.davis@oswego.edu

Official transcripts are required prior to hiring. Files must be complete to be considered.

Visa sponsorship is not available for this position

Description of Department: The Event Management Office is a unit within the Department of Campus Life. The Event Management Office is dedicated to providing a variety of services to student organizations, administrative offices, and academic departments including facility reservations, event planning assistance, audio visual and other event support. The Event Management Office also schedules and coordinates services for events sponsored by off campus organizations. The events may range from a one-time one day event to a week-long annual conference.

Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News “America’s Best Colleges” in 2010, a “Best Value” college by USA Today for 2014, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities. \

Additional information about SUNY Oswego can be found at www.oswego.edu. SUNY Oswego is committed to enhancing its diversity.

SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of age, race, color, gender, creed, nationality, marital status, sexual orientation, gender identity, or disability or protected veteran status. For our full non-discrimination policy, see http://www.oswego.edu/about/titleix/discriminationpolicy.html. In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.

For Campus Safety information, please see the Annual Security Report on the Human Resources Website: http://www.oswego.edu/administration/human_resources/SecurityandFireReport.html