Employee Separation Procedure

Components to Consider

1.      Network Access

         A.      Discontinued

                  i)       When?

         B.      Person to notify:  Mike Pisa

2.      Application Access

         A.      Which applications?  Banner, email, others?

         B.      Discontinued

                  i)       When?

         C.      Person to notify:  Mike Pisa

3.      Email Access

         A.      To be continued?  How long?

                  i)       Direct access or forwarding only?

         B.      To be shut off?

                  i)       When

                  ii)      Will email directed to this account be forwarded to another employee?

                           (a)     How long?

         C.      Does existing email need to be archived and preserved?

         D.      Is the person connected to any listserves?

                  i)       Discontinue or forward

                  ii)      If the person is a list admin, who will take their place?

         D.      Person to notify:  Mike Pisa

4.      Telephone Access

         A.      Does the person have both business and personal PBN's?

         B.      Discontinue?

                  i)       When?

         C.      Does the person have outstanding telephone bills that need to be settled?

         D.      Person to notify:  Caroline Currier.

5.      Voice mail

         A.      Does the person have voice mail?

         B.      To be shut off?

                  i)       When

                  ii)      Will voicemail directed to account be forwarded to another employee?

                           (a)     How long?

         C.      Does existing voicemail need to be archived and preserved?

6.      Cell Phone

         A.      Does the person have one?

         B.      Do they want to keep the number?  Will we permit a transfer of the number and device?

         C.      Should it be shut off?

                  i)       When?

         D.      Person to notify:  Tammy Reitz

7.      Computer Equipment

         A.      What does the person have in their possession?

                  i)       Laptop

                  ii)      Handheld devices

                  iii)      Peripherals

                           (a)     Printer

                           (b)     Scanner

                           (c)     Camera

                           (d)     Other?

         B.      When will equipment be recovered and inventories?

         C.      Persons to Notify:  Lin Murray, Steve Salisbury

8.      Campus Web Directory

         A.      Listing Eliminated?

                  i)       When?

         B.      Listing changed?

                  i)       Retiree?

                  ii)      Emeriti?

         C.      If listing continues, what is the new contact information?

         D.      Person to notify:  Mike Pisa

9.      Travel Advances

         A.      Does the person have any outstanding travel advances?

         B.      Will these advances be reconciled with a travel expense claim?

         C.      Does all or a portion of the advance need to be repaid?

         D.      Person to notify:  Byron Smith

10.     Procurement Card

         A.      Does the person have a procurement card?

         B.      Has it been deactivated?

         C.      Has the card been returned?

         D.      Person to notify:  Byron Smith

11.     ID Card

         A.      Has the person returned their employee ID card?

         B.      Have any card access codes connected to their ID card been deactivated?

         C.      Persons to notify:  Department Chair/Supervisor; Mike Pisa

12.     Keys

         A.      Has the person returned any keys they were issued?

         B.      Person to notify:  Department Chair/Supervisor

13.     Library

         A.      Does the person have any outstanding library materials?

         B.      Does the person have any outstanding library fines?

         C.      Person to notify:  Ray Morrison

14.     Department

         A.      Does the person have any departmental property (office equipment, tools, books, files)?

         B.      Person to notify:  Department Chair/Supervisor.