Office of Research and Sponsored Programs (ORSP)

APPLICATION MATERIALS
Student SCAC Application (PDF)(online)
Student SCAC Faculty Sponsor form (PDF) (doc)

HELP WITH PROPOSAL DEVELOPMENT
Student SCAC FAQ (PDF) (doc)
Student SCAC Checklist (PDF) (doc)
Student SCAC Report guidelines (PDF) (doc)
Evaluation Criteria Form (PDF ) *Currently Unavailable
Funded Examples of student applications
2010 Workshop Presentation (PDF)

This program is to support and foster graduate and undergraduate student scholarly and creative activities done in collaboration with a SUNY Oswego faculty or staff sponsor.

DEADLINE: First Monday in November at 4:30 p.m. annually.

ELIGIBILITY: Graduate students formally accepted into a graduate program and undergraduate students in their freshman, junior, sophomore, or senior years at SUNY Oswego may apply.

FUNDS: The maximum award will be $1,000. Funds may be used for expenses directly related to the proposed scholarly and creative activity (see SCAC FAQ). Do not submit a budget for over $1,000 unless you can include proof that you have secured the additional funds needed over the $1,000.

FACULTY SPONSORSHIP: Immediately secure a faculty sponsor, and provide that person with the faculty sponsor form (see above). Students must secure a faculty or staff sponsor who will assist in designing and carrying out an appropriate project. The signed faculty sponsor form should be sent to Linda Cook, Room #4, Penfield Library by the deadline.
Any proposal that also meets the criteria for the Helen Bohmer Daly Memorial Research Grant will also be considered under these criteria.

PURPOSE: To support and encourage graduate and undergraduate students to engage in scholarly and creative activities in collaboration with a SUNY Oswego faculty or staff sponsor. Awards will be made in the the fall for execution/completion of projects during the spring, summer and following fall. The funds may be used for supplies, equipment, or other expenses directly related to the execution/completion of the proposed scholarly and creative activity.

APPLICATION PROCESS: Requests for funding must include the information listed below.
Write for a general audience. Do not use technical jargon. Faculty outside of your subject area will review the proposal. The narrative should not exceed six (6) double-spaced pages excluding attachments. Proposals with narratives exceeding the page limit will not be reviewed. The following elements are parts of the application.

I - ABSTRACT
Briefly (100 words or less) summarize your proposal.

II - NARRATIVE
1. State the purpose and significance in a clear, concise manner that is easily understood by those who do not specialize in the field.
2. State the objectives clearly and specifically.
3. Context of the project. For Social and Natural Sciences, summarize the relevant research. Be sure to cite sources of major significance in the references and explain their importance. Describe expected outcomes and their impact on current understanding, knowledge, or practice. For Humanities and Arts proposals, describe the significance of the project both your particular field and to the arts and humanities in general. Describe relevant creative work and/or include relevant information on performances, galleries, events, judges, juries, journals, etc. that may contextualize the project's significance.
4. Describe how and to what degree the project specifically contributes to your development as a scholar, artist, etc.
5. Describe clearly how the project will be carried out. For Social and Natural Sciences, include specific information on such issues as: (a) population and/or sample, (b) design, (c) data and instrumentation, (d) analysis, (e) projected end results. For Humanities and Arts, include specific information on such issues as: (a) project design, (b) demonstrations, showings, performances, readings, (c) data collections, equipment, media to be used, etc., (d) projected end results or impact.
6. Provide anticipated starting and end dates and include any milestones within the project.
7. Discuss your plans for disseminating the results of your project.

III - BUDGET
1. List budget items and costs.
2. Budget Justification, a brief explanation and justification of each item in the proposed budget. Budget should also list any additional funding for this same project.
3. Read FAQ for a more detailed explaination of a permissable budget.

IV -CHECKLIST
Print the Checklist to keep track of each element you complete.

V - APPLICATION (e-Mail to linda.cook@oswego.edu by 4:30 on due date)
STUDENT SCAC 2011 in the subject line.
The E-mail must include the following attachments:
1. The completed PDF application.
2. Narrative (rich text or word file only).
3. Bibliography (rich text or word file only - required for all applications).
4. Faculty Sponsor Form (or deliver this to Linda Cook, Room #4, Penfield Library)
Optional
1. Any additional support material (under five pages).

VI - SELECTION PROCESS
1. The Scholarly and Creative Activity Committee (SCAC) will recommend awards on a competitive basis, with a maximum award of $1,000, the total number of awards to be determined by the amount of available funds.
2. Each application is evaluated based on criteria present in evaluation form (see file above).
3. The SCAC will notify each applicant and her/his sponsor of its decision.
4. The recipients and their faculty or staff sponsors will be recognized at the President's Award ceremony following Quest.

VII - CONDITIONS
1. If animal or human subjects will be used, the applicant must have approval from SUNY Oswego's Institutional Care and Use of Animals Committed and/or the Human Subjects Committee before the grant application is reviewed. Please refer to the Human Subjects Committee or the Institutional Animal Care and Use Committee for further information. If you have questions about whether your project needs to be reviewed by one of these committees, please contact the chair of the appropriate committee for clarification. Documentation of approval received from either the Institutional Animal Care and Use Committee or Human Subjects Committee should then be included in the appendix section of your grant application. Applications for SCAC funding that do not include documentation of approval from the appropriate committee cannot be reviewed by SCAC.
2. IMPORTANT! Out of pocket purchases that you incur personally for your SCAC research project can be reimbursed from your award dollars as long as you follow the correct procedure and keep all receipts. New York State Sales tax costs will not be reimbursed, so be sure to ask at the Office of Research and Sponsored Programs (ORSP) how you can avoid paying them for grant related expenses. Pre award expenses shall not exceed $100 and/or two months prior to award. The SCAC grant funds are administered through the Research Foundation of SUNY. Additional information on procedures for utilizing awarded dollars will be provided by ORSP upon receiving an award.
3. A brief final report must be submitted by May graduation or within one year of the award. Send the report to Shashi Kanbur, 709 Culkin Hall, #26 or Shashi.Kanbur@oswego.edu The final report should briefly explain what was accomplished compared to what was proposed in the grant application. If no final report is submitted, you may not apply again for a Student Scholarly and Creative Activity grant.
 

Contact information for help with this application:
Linda Cook
Office of Research & Sponsored Programs
Basement of Penfield Library, Room #4
315-312-2561
linda.cook@oswego.edu

Contact information for help with these guidelines:
Arvind Diddi, Chair, Student SCAC
6 Lanigan Hall
315-312-2617
arvind.diddi@oswego.edu

Dr. Richard Back, Chair of SCAC
Biological Sciences Department
316 Snygg Hall
315-312-2623
richard.back@oswego.edu