The following process has been developed for use during the 2006-07 academic year

All course outlines should be submitted to the graduate council for review and eventual approval by the Faculty Assembly.  This includes new courses (and course numbers), revised/updated courses (with course number), or in very rare cases, existing courses whose numbers are being changed.

At the Department Level

1. An individual or team develops, updates or revises course outline, and secures Department and Curriculum Committee approval.  Department Chairs or Program Directors are expected to retain a copy of this course outline and related communication on file within the department.
2. Complete all the necessary information on the graduate course submission form then press the submit button, you will receive confirmation that the form was completed and sent.  Please retain a copy of this confirmation for your records.
3. The language of the proposal must be free of gender and cultural bias, according to the Assembly resolution passed on April 02, 1980.

Graduate Council receipt and confirmation process.

1. Upon successful course submission, the Graduate Council web form is electronically forwarded to the Dean of Graduate Studies.
2. The Graduate Dean's office shall forward (via e-mail) this outline to the sending department chair (in confirmation of receipt) and the Graduate Council members within two days.
3. The course will be added to the Graduate Council web site's Pending Course spread sheet and the agenda for the Graduate Council meeting.  In addition, a paper file will be developed for the course.

Graduate Council Review Process.

1. Upon approval, the Graduate Council will report the approved course to FA.
2. Final approval is assumed after a two-week period from the FA date.
3. Within one week of the Graduate Council approval, the Graduate Council Chair will electronically forward notice of Graduate Council approval and a copy of the course outline to:
4. • Penfield Library Reserves and Archives.
   • Penfield Librarian (or designee)
   • The college catalog Editor
   • The Registrar.
   • The Department Chair
   • Campus Technology Services Director

Procedures for Review of Existing Course with Changes

1. Departments will revise existing course outlines according to the April 16, 2004 guidelines with revisions denoted IN UPPER CASE.
2. Course will be submitted using the Course Submission Form.
3. The Graduate Studies Office will send the course to all members of the Graduate Council.
4. Council members will review and report to the Council Chair any concerns or approval within two weeks.
5. If there are concerns, the course is placed on the next meeting agenda for discussion and approval.
6. If there are no concerns, the course goes to a Consent Agenda.
7. All courses on the Consent Agenda are brought to the Council for approval as a signle item.
8. Courses will be reported out at Faculty Assembly as in the past.