Faculty Assembly Minutes Archive

March 21st, 2011


Chair: Susan Camp

Recorder: Sarah Lewis


Members Absent: M. Nojan, A. Johnson, T. Ramalho, D. Andrews, Educational Administration Department, K. Macey, E. Basualdo
The meeting was called to order at 3:11 PM.


I. Approval of Agenda
The agenda was approved as amended to remove "Proposed Revisions to English MA" and to move "Proposed Summer 2011 Pilot for First Year Student Registration" to the first item of Unfinished Business.

II. Approval of February 28th, 2011 Minutes
The minutes were approved as distributed.

III. FA Chair's Report - S. Camp
The Chair asked the Assembly if there were any questions that they would like her to investigate.

IV. Reports of Councils, Committees, and Task Forces
• Personnel Policies met on March 4th, and discussed the responsibilities of Chairs in reappointment process, and stated that the bylaws do not clearly state whether they have a specific role in this process. Also there was discussion about a growing dual structure in governance, this was a growing concern years ago, and the problem has arisen again.

• Academic Policies Council met on March 4th, and the proposal to revise the Global Studies B.A. and Minor programs was discussed. The rationale behind the new sustainability concentration was not considered convincing. The current proposal does very little to rectify outstanding issues in the program, so the Council will require significantly more time to deal with the proposal. The Council also received revisions to the proposals from the Art Department to change curricula and will take these up at their next meeting on March 25th.

• Priorities and Planning will meet again on April 1st.

• General Education met on March 1st and approved the Computer and Information Literacy Infusion, Critical Thinking Infusion and Critical Thinking Assessment Plans for Geochemistry.

• Information Technology Council met on March 11th and began working on pilot proposal for electronic submission and review of DSI folders. Also, CTAB reported that the Education Sub Committee is planning for Spring Breakout Workshops are May 16 to May 23 of this year. John Kane has sent out a topic request for workshops and a presenter form for the Spring Breakout Workshops. The Full CTAB Board continues their discussion on adjusting user privileges to ensure a safe and secure computing environment while allowing users to accomplish their work. The Council also announced the Conference on Instruction & Technology which will be taking place at SUNY Oneonta from May 24-27. Registration is open and more information can be found at http://www.cit.suny.edu/ . CTS is moving ahead with SCAP purchases for the year and much of the equipment is already here and in place. Some won't be ordered until summer due to when it needs to be installed and the rest of the equipment is on the way.

• Graduate Council met on March 3rd. The Council discussed possible combined programs in Mathematics Education and issues related to graduate assistantships; however, no decisions were made.

• Undergraduate Curriculum Council UCC was not able to meet since the last Faculty Assembly. However, the UCC members did review many proposals on-line and will be prepared to approve these during our next meeting. Our next meeting is scheduled for Wednesday, 3/23/11.

• UUP had a chapter meeting last Wednesday and approved the chapter budget. President Abraham also stated that election ballots are due by March 23rd, and that there was possible movement on a new contract.

• Catalog Coordinator reported that the date has passed for Undergraduate editing and the Graduate Catalog is still being worked on.

• Campus Concept Committee met on Thursday March 3 and received a report from the SUNY Construction fund regarding the Master Plan that was submitted by architects to the President, CCC and the Construction Fund.

• Writing Across the Curriculum Steering Committee will be meeting tomorrow.

• Assessment Advisory Committee has been meeting every two weeks rather than once a month as originally planned. We met on February 22, March 3, and our next meeting is at 2pm on March 22. We are drafting a report for Faculty Assembly. We are currently reviewing Learning Outcome Plans for all programs. Since assessment initiatives and accreditation reviews require developments within faculty and university governance in order to facilitate work on MSCHE standards 7 and 14, the Committee will be proposing several initiatives to make the necessary adjustments to faculty governance. Barbara Walvoord, an expert in these matters will be visiting our campus, to help us with these various initiatives.

• General Education in the 21st Century Task Force met today and Pam Michel spoke about her perceptions on General Education. The Task Force also reminded everyone that the report is out there on the website and asked for feedback.

V. Assessment Coordinator Report- Brad Wray
Dr. Wray began his report by discussing his role as the Assessment Coordinator for SUNY Oswego. He stated that his role includes working with departments, Institutional Research, the General Education Board, and the professional development office to support effective assessment on campus. His role also includes helping SUNY Oswego as a whole prepare for the Middle States Accreditation.

He then continued his report to discuss his relation to the Assessment Advisory Committee. Quoting from the charge from the Assessment Advisory Committee, he works with the committee to "share information about best practices in assessment on campus," as well as to "ensure that SUNY Oswego is meeting assessment and continuous improvement expectations of our accrediting bodies." He also stated that the Committee is also charged with making "recommendations to Faculty Assembly about policies and procedures related to learning outcomes assessment."

Dr. Wray continued his report by discussing what he has been doing as the Assessment Coordinator. He stated that he has attended training sessions and workshops on assessment. He also has been sharing information with faculty members, staff and administrators about assessment practices and SUNY and Middle States expectations on assessment. Dr. Wray has also been providing support and information to departments as they conduct assessments, especially as part of their five-year self-study. Lastly, Dr. Wray has been providing assessment training opportunities for faculty as well.

He concluded his report by stating several items that he hopes to see happen. He stated that he hoped to see departments take ownership of the assessment process, and to be conducting assessment of student learning in a manner that constructively serves their educational goals. He stated that if anyone had any questions to feel free to email him at brad.wray@oswego.edu.

VI. Campus Technologies Report- Joe Moreau
Mr. Moreau began his report by discussing hardware upgrades across campus. He stated that the campus is closing in on the four-year refresh cycle. This means that nearly all the machines that are five years or older will be replaced this year. Also, Campus Technologies is in the process of currently deploying approximately 80 new faculty machines, and they are about 25% complete in this process. He stated that they are planning to schedule replacements year round, and looking to work primarily from the inventory records for future replacements, and to coordinate replacement schedules with deans. He also stated that Campus Technologies is working on developing a new process for consulting with users about needs and installation requirements.

He continued his report by stating that there will be Operating System Upgrades that will be occurring over this summer. This includes Snow Leopard for Macintosh, which has been deployed on all new machines as well as on all lab machines. He stated that other machines are being upgraded as needed and capable. Macintosh announced the release of a new operating system, Lion, which will be released this summer, and compatibility testing will commence when available. Compatibility testing is currently underway for Windows 7, and there is a planned roll out of Windows 7 for the 2011-2012 Academic year, and production testing will take place during this coming summer.

There are also Office Suite Upgrades occurring, which include Office 2011 for the Macintosh and Office 2010 for Windows. He stated that the user interface changes are very different from the 2003/2004 & 2008 versions, but is very similar to Office 2007. There are pilot projects underway as well as planning a training strategy, and Campus Technologies plans to roll out these new Office Suites to ATC's, labs, faculty and staff during the coming summer. For more information about this, he stated that faculty and staff can visit http://www.oswego.edu/cts/msoffice.html.

Mr. Moreau continued to state that there are other benefits that are coming from the Office Suite upgrade. There is a campus wide license for Office and Windows, which will cover all college owned computers, and there will be no charge back to departments. There is also a home use program, where faculty/staff can purchase Office 2010 for Windows or Office 2011 for Macs, which is downloaded for $9.95 plus tax. This can be installed on 1 desktop and 1 laptop, and a backup DVD is available for $12.00 plus tax. There will be instutructions for running Home Use Program soon. There are also online tutorials available through Skillport which will help faculty and staff learn the new Office Suites. This can be found at http://www.oswego.edu/cts/training/skillport.html.

There have also been many changes with the anti-virus/anti-malware on campus. There was much dissatisfaction with MacAfee. There was a defective virus definitions created major outage last year, there has been a decreased effectiveness against malware, and it was too resource intensive. Campus technologies evaluated major products in the anti-virus/anti-malware space, and selected Sophos as a replacement. It was rolled out to over 2000 machines during Fall 2010. The distribution and installation was automated via LANDesk. He also stated that Sophos was available for home use at no charge and can be downloaded at http://www.oswego.edu/licensed_software/

He continued to report that Campus Technologies has implemented LANDesk network management system. This is an automated application/patch deployment. This does self-service installation of College-supported applications and can be used for remote support for users. This can however only be done with the User's permission, and can be used for training, troubleshooting, custom installations and upgrades. Campus Technologies is working with CTAB to develop a regular software update program and schedule.

Mr. Moreau stated that there is much need for defense against malware, hacking and data breaches, since 20% of Oswego help desk calls are related to malware. Sophos reports 95,000 unique malware instances in 12 months, which equals out to about one every 0.9 seconds. Verizon also reported out that 38% of all data breaches and 94% of breached records resulted from malware. The average cost of a data breach is $112 per record, and 100,000 records would equal out to $11,200,000. He stated that remediation of malware is labor intensive and create significant user downtime, and there is also an increasing requirements for data security from SUNY policies, credit card industry requirements, and State and Federal regulations.

Some security changes on desktops on campus include Active Directory implementation, which authenticates users, and replaces legacy authentication, sine it is no longer developed or supported. This also creates a user profile which helps contain infections when they happen and provides improved protection of local user data. There is also authentication for VoIP telephones as well as a foundation for additional/future network based services which include shared storage and desktop backup. Privilege management has also changed for campus users. Privileges affect how a user (and malware) can change system configurations and install applications. Campus Technologies is implementing fine-grain privilege management system. This will allow for common and typical configuration changes to be made, as well as regular application updates can be made, plug-ins/add-ons can be installed. There are more secure options for application installations and applications requiring elevated privileges to work properly can be accommodated.

He stated that privileges management policies will need to be adjusted and refined over time, which include exceptions that will need to be made, new applications released, and a better understanding of user needs. Some ongoing dialog at CTAB includes security practices on campus, strategic planning for technology including security and well as balancing opportunities for creativity, innovation, and experimentation with information security. He asked that you encourage your department representative to participate.
Some SUNY Oswego security initiatives that are currently in place include continuous network upgrades to network switches, firewall, and network-based anti-virus and anti-malware. There is also a Information Security Task Force with responds to digital and paper security issues, and a Security Systems Management Team which coordinates physical security systems.

He concluded his report by stating that there were new services offered in LakerApps, which include sites are not part of core Apps in LakerApps, and workshops have been scheduled. The availability of "consumer" Apps are coming soon, which include Blogger, Bookmarks, Books, Chrome Sync, iGoogle, In Your Language, Maps, Picasa Web Albums, and Reader. He warned everyone that Consumer Apps may not be covered by the SUNY terms of service and user license agreement, and these cConsumer Apps may be covered by Google's standard terms of service which grants them rights to use content stored in consumer Apps. There is also a ongoing resolution of conflicting accounts and detailed information will be available very soon. Campus Technologies is also monitoring the status of suit by National Foundation for the Blind against NYU and Northwestern.

VII. Unfinished Business
--Proposed Summer 2011 Pilot for First Year Student Registration: Discussion continued with some of the major issues with the proposal being the Math Placement Exam and how that would be executed with students doing the exam from home, as well as deciding the two extra classes for the student and the sense of losing the "being an adult" and the responsibility issue that goes along with that. The proposal was passed by a vote of 30-3.
--Proposed Student Photo Usage Policy was discussed by the Assembly and was passed by the Assembly by a vote of 30-1.
--Proposed "no unnecessary travel" order policy was discussed by the Assembly, but due to time constraints, the discussion was deferred to the next Faculty Assembly meeting.

VIII. New Business
There was no new business.

The meeting was adjourned at 5:04 PM.