Academic Policies Council

New and Revised Program Procedure

All new major program proposals must include all the forms and attachments required by SUNY Central Administration.

These are available online (25 kB pdf) along with instructions on how they are to be completed.

All minor program proposals must include a completed Proposal for a Minor Program form. This form is available through the Office of the Associate Provost.

All revised program proposals (major or minor) must include:

1. Side by side list of old and new program requirements

2. Rationale for each revision or addition

3. Changes in resources and rationale for changes

Instructions for completing the Academic Programs Routing Form

PART I - The sponsoring Department will start the process by completing Part I and forwarding the form, proposal, and attachments to the appropriate Dean. Note: If the academic program is within the School of Education, the Faculty Council Chair is required to endorse Part I before the Dean.

PART II - The Dean will signify endorsement of the concept by circling yes or no and forwarding the entire package to the Provost. Note: If the Dean does not endorse the concept, he/she must append comments or concerns to this form. Comments and concerns with endorsement will also be accepted.

PART III - The Provost will signify endorsement of the concept by circling yes or no and returning the entire package to the department. Note: If the Provost does not endorse the concept, he/she must append comments or concerns to this form. Comments and concerns with endorsement will also be accepted.

The Department may address any issues raised by the Dean/Provost before sending the proposal and form, along with the appropriate attachments and 10 copies, to the appropriate council (Academic Policies Council for undergraduate programs) or the Dean (Dean of Graduate Studies and Research for graduate programs). Simultaneously, the Department will send the proposal and form, along with the appropriate attachments and 10 copies, to the Priorities and Planning Council Chair.

PART IV - The Graduate Dean will signify endorsement of the concept by circling yes or no and should then send his/her copy of the form, along with the 10 copies of the proposal and appropriate attachments, to the Graduate Council Chair. The appropriate councils will be reviewing the proposal at the same time; therefore, any suggested changes or endorsements by the Academic Policies Council or the Graduate Council should be immediately relayed to Priorities and Planning Council (and vice versa). When done, the Chair of Academic Policies Council or Graduate Council should send the signed form to the Chair of Priorities and Planning. Once this process is complete, and all of the appropriate committees have endorsed the proposals, the Chair of the Priorities and Planning Council will notify the Faculty Assembly Chair and send along the copy of the signed routing form.

PART V - The Faculty Assembly Chair will notify the department/program and request 60 copies of the proposal (with attachments) for that governance process. Following approval of the proposal by Faculty Assembly, The Chair of Faculty Assembly will notify the department/program and send the proposal with attachments to the President. After approval by the President, the President will notify the department/program and the Chair of Faculty Assembly. The department/program must then send a final copy electronically to the Chair of Faculty Assembly.

SUNY Oswego
Revised January 2007