Retention and Disposal of Graded Material

To help eliminate confusion over record-keeping requirements for classroom materials, the following policy was proposed by Provost's Council and approved by President Stanley.
  • All graded material not yet returned to students should be kept by instructors for a period of one year beyond the semester in which a course is taught.
  • All grade books (hardcopy records of attendance, quizzes, exams, papers, etc.) should be kept by instructors for a period of two years beyond the semester in which a course is taught.
  • All instructors who will not return for the following semester should leave this material with the department chairperson at the end of the course, after turning in the grades for the course. This includes faculty who are beginning a sabbatical as well as adjunct instructors hired for one semester.
  • If any incomplete grade assigned in a course is extended, all course materials should be kept until all final grades for the course have been assigned.