Date Approved: October 25, 2005

Object

These by-laws are intended to serve as the governance procedures for the Center for Communications and Information Technology (CCIT) at Oswego in accordance with the Policies of the Board of Trustees, the Oswego State University of New York campus by-laws, and the union contract.

1. Membership & Terms of Office
2. 1. The membership of the CCIT Advisory Board shall consist of the following:
      1. The Chair of the department of Communication, Directors of the programs of Center for Community Journalism (CCJ), Graphic Design, Human Computer Interaction (HCI), Information Science, and Journalism or an appropriate designee.
      2. One faculty representative from Broadcasting
      3. Two At-Large members from the following disciplines:
      4. 1. Cinema Studies Faculty
         2. Cognitive Science or Computer Science Faculty
         3. Music Faculty
         4. Theater Faculty
      5. One non-voting, Ex-officio designated by the Dean of the College of Arts and Science.
   2. Each member of the CCIT Advisory Board shall be a member of the voting faculty or professional staff and shall be entitled to one vote.
   3. Each member shall serve a term of two years.
3. CCIT Chair
4. 1. The position of Chair of CCIT shall rotate between board members from Center for Community Journalism (CCJ), Communication Studies, Graphic Design, Journalism, Information Science, and HCI. Each chair shall serve a one-year term and shall be responsible for:
   2. 1. Academic:
      2. 1. Assuring the integrity of the program offerings.
         2. The scheduling of Semester and Summer Session classes.
         3. Staffing graduate stipendeary and student work positions.
         4. Reviewing promotion copy
         5. Approving all course offerings.
         6. Coordinate activities for purposes of evaluation and assessment
         7. Encouraging an atmosphere which recognizes and enhances tolerance of the diversity and multi-cultural differences of our campus community.
      3. Optionally, appointing a Chair's Designate for less than one-semester absences or to make decisions in the Chair's absence.
      4. Develop an agenda for each meeting, and distribute this agenda at least two days before the meeting.
   3. Budget:
   4. 1. Operating the CCIT budget in a fiscally sound manner. This shall include, but is not limited to: preparing the appropriate budget projections and maintaining current budget records.
      2. Reviewing requests for Supplies and Materials and Equipment Requisitions.
      3. Making final decisions on budget priorities.
   5. Protocol:
   6. 1. Maintaining goodwill and a positive perception of CCIT throughout the college, SUNY-System, and community.
      2. Serving as a representative of CCIT at official functions and meetings.
   7. Governance:
   8. 1. Assuring a structure which allows for a positive governance structure, full participation and just and fair treatment of all members.
      2. Serving as a liaison among faculty, staff and administrators.
      3. Appoint committee members as appropriate.
      4. Making other appointments to committees or responsibilities as needed and appropriate.
      5. Consulting with committees and coordinating committee procedures and policies.
5. Meetings
6. 1. The Chair of CCIT will chair meetings of the CCIT Advisory Board. In the Chair's absence, the person designated by the Chair shall chair the meeting.
   2. Regular meetings of the CCIT Advisory Board shall be scheduled with a minimum of four meetings to be held during the academic year. A minimum of five working days notice shall be required for all regular meetings, including a statement of the meeting agenda.
   3. Special meetings of the CCIT Advisory Board may be called at any time by the Chair. The Chair shall be required to call a meeting when presented with a petition signed by at least one-third of the membership of the CCIT Advisory Board. Special or emergency meetings may not be counted as regular meetings.
   4. A quorum shall be the majority of the membership. That is, five members constitute a quorum.
   5. All standing Committees must meet at least once a year to elect chairpersons and to set an agenda.
7. Voting
8. 1. The manner of voting of the CCIT Advisory Board and the standing committees may be by secret ballot whenever requested.
   2. Voting results will be determined by a majority of members present.
   3. Standing Committees
   4. 1. Membership & Terms of Office
      2. 1. Members of the CCIT Advisory Board
         2. Ad Hoc members from faculty, professional staff, and the community
         3. Each Committee shall be made up of three members
         4. A term shall be for two years.
         5. The Program Advisory Board shall elect committees in September of each year. Each committee shall elect a chairperson at its first meeting of the academic year. The Chair of CCIT shall be an ex-officio member of all committees.
         6. No one shall serve more than three consecutive terms on the same committee.
      3. The CCIT Advisory Board shall have the following standing advisory committees:
      4. 1. Programming Committee
         2. 1. The committee is responsible for developing strategies for creating programming of a pedagogical nature.
            2. The committee is responsible for developing strategies for creating programming of a technological nature.
            3. Assist the Chair in developing strategies that promote CCIT as a resource for professionals in communication and information technology related disciplines and fields.
            4. Be concerned about the space requirements and allocation of the various programs and how those issues relate to CCIT’s total community offerings—local, regional, and national.
            5. Be responsible for assessing and overseeing the development of programs that lead to revenue streams that support CCIT facilities and staff.
            6. Assisting the Chair in preparing budget requests for equipment and hardware in support of programming development.
         3. Application and Equipment Committee
         4. 1. The committee is responsible for advising, assisting and consulting with the Chair regarding software and application needs, including but not limited to: surveying users regarding software and application needs.
            2. Maintaining communication among users of major software packages
            3. Assisting the Chair in preparing budget requests for software.
            4. Additionally, the committee is responsible for advising, assisting and consulting with the Chair on equipment and hardware issues, including but not limited to: surveying users regarding equipment needs
            5. Coordinating use of existing equipment and facilities; planning for future needs
            6. Assisting the Chair in preparing budget requests for equipment and hardware.
         5. Curriculum
         6. 1. Be responsible for assessing and overseeing the development of the undergraduate and graduate interdisciplinary curriculum needs the members of the advisory board.
            2. It may make recommendations on changes within academic programs and on the development of new academic programs.
            3. Be concerned about the space requirements and allocation of the various programs and how those issues relate to CCIT’s total academic offerings.
            4. Advise faculty in the format of new course proposals as directed by the Faculty Assembly Undergraduate Curriculum Committee.
            5. Review programs and consider their impact upon the curriculum, budget, and workload of the Chair, and the CCIT Advisory Board. The Committee may suggest changes or improvements.
            6. Be responsible for reviewing and approving any new course proposals and submitting them to the faculty for consideration prior to offering the course.
      5. Reporting

      6. These committees shall report to the CCIT Advisory Board.

      7. If matters within a committee's jurisdiction arise during the summer or when college is not in session and these matters require immediate attention, the chairperson shall consult with available committee members before taking action.
   5. Time References

   6. Throughout these by-laws all time references refer to regular academic days when college is in session.

   7. Parliamentary Authority

   8. The rules contained in the current edition of Robert's Rules of Order shall govern the meetings of the CCIT Advisory Board in all cases to which they are applicable; and in which they are not inconsistent with these by-laws and any special rules of order the Program Advisory Board may adopt.

   9. Amendment

   10. These by-laws can be amended at any meeting of the CCIT Advisory Board by a two-thirds vote of the membership, provided that the amendment has been submitted to the membership in writing at the previous meeting or at least two weeks in advance. Non-substantive changes to the original amendment may be voted on in the same meeting. Substantive changes that alter the intent of the original amendment will be viewed as a separate amendment requiring the procedure to be repeated.